Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week. The typical schedule is Monday through Friday during the hours of 8:30 a.m. - 5 p.m. This position is time-limited and expected to end no later than June 30, 2020.
Department Name/Job Location:
This position is in Campus Life which is housed in the Danforth University Center on the Danforth Campus.
Student Affairs staff help to facilitate student development at Washington University through orientation, scholarship, and engagement programs. The individual in this position will move quickly with the changing environment, staying up to date with the latest student affairs experiences that complement our students’ academic curriculum. They will use that knowledge to strategically support our team's projects. To do so, the individual must be organized and analytical and possess strong business judgment and communication skills. Working behind the scenes, administrative staff in Student Affairs are dependable and adept at leading and managing a variety of simultaneous projects, requiring the particular talent of being able to communicate effectively with all levels of the organization.
The individual in this position provides a wide range of financial services to student groups supported by the Student Union Business Office including financial transaction processing, accounting, and financial reporting and analysis.
PRIMARY DUTIES AND RESPONSIBILITIES:
Process online documents in FIS, such as PO’s, travel reports, travel advances, check requests, procurement card transactions, Marketplace orders, interdepartmental orders, and invoices. Ensures expenditures are within budget, and are properly recorded and approved. Ensure consistency of accounting practices and adherence to university policies and procedures. Maintain a thorough up to date knowledge of policies and procedures, including the University’s statement of internal controls.
Serve as primary point of contact and resource for assistance with business services, providing professional and courteous customer service to student groups. Act as liaison between the groups, vendors and central area functions such as Accounts Payable, Resource Management, and General Accounting.
Assist with analysis of revenue and expenditures and preparation of financial reports as assigned. Monitors account balances, maintains open encumbrances, and processes budget adjustments and journals as needed. Assist with closing procedures and work with the Tax Department to insure all tax documentation is completed as required.
Other duties as assigned.
A High School diploma with 3 years of relevant work experience.
A Bachelor's degree in Accounting, Finance, Business, or a related field may substitute for experience.
A Bachelor's degree in Accounting and three years of experience.
Previous experience in a university setting.
Demonstrated ability to modify one’s own behavioral style to interact successfully with faculty, staff and students (at all levels) in a fast paced environment, sometimes under pressure, and respond to their needs with a high level of professionalism.
Excellent customer service skills; and communication skills, both written and verbal;
Service-oriented communicator who is a true team player actively invested in the mission of the Student Union and ensuring its goals are met.
Demonstrated accounting, analytical, and problem-solving skills; strong organizational skills and the ability to work independently.
Ability to manage and prioritize multiple tasks and deadlines while maintaining a high level of attention to detail; ability to manage high volume workload efficiently.
Ability to exercise judgment and take corrective action.
Ability to handle confidential information responsibly.
Excellent computer and organizational skills and knowledge of financial systems and Microsoft Excel & Word.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
The hiring range for this position is $19.18 - $24.47 per hour and is commensurate with experience.
The Department of Campus Life is a unit within the Division of Student Affairs at Washington University in St. Louis. It interacts with student facing programs and initiatives in four distinct co-curricular areas including Event Management, Fraternity & Sorority Life, Leadership Development and Student Involvement. Through Campus Life, Student Union, the undergraduate student government is advised and supported. Washington University currently has over 500 registered student groups that create a vibrant and active campus environment and Campus Life strives to empower each student to define themselves and their communities through advising, programs and resources.
Please visit https://students.wustl.edu to learn more about the Division of Student Affairs.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.