Berkeley Lab's Biosciences Area has an exciting opening for a Senior Administrator to support world class research at the Lab's off-site Emeryville location, Emery Station Operations Center (ESE). The successful candidate will provide executive administrative support to scientific leadership and to the Biological Systems & Engineering (BSE) Division Operations Deputy. The Senior Administrator will provide a full range of moderately difficult to complex technical and administrative duties including creating technical solutions to BSE needs and event coordination. The successful candidate will also help interpret policy, formulate recommendations and implement guidelines. This position will interact with all levels of staff including senior LBNL management staff, Department of Energy (DOE) Headquarters employees, high-level officials in government and other external organizations.
What You Will Do:
Provide direct day-to-day administrative support to the BSE Division Director by maintaining calendar and coordination of calls and meetings.
Complete complex travel and travel reimbursements.
In direct support of the Division Director and the BSE team, triage a broad range of moderately complex, unique and sometimes sensitive Division issues.
Proactively work with Division colleagues to create and/or deploy technical solutions to Division needs.
Represent Division Director in administrative matters; serve as a point of contact and resolve issues as appropriate.
Respond to and ensure effective communication between the Division Director, Division Leadership team and a broad range of individuals within the National Laboratories, UC campuses and external organizations.
Compose, draft, edit and prepare communications on behalf of the Division Director and Division Leadership team
Coordinate full range of events such as meetings, reviews, seminars and retreats.
Manage purchases of office equipment.
Exercise creative problem solving and critical thinking, initiative and judgment in triaging unusual or exception situations with minimal supervision in a dynamic, often pressured environment.
Provide administrative support to the ESE Communications & Outreach team including providing logistics for facility visits, tours, and events related to the scientific programs housed in Emeryville or in the Biosciences Area.
What is Required:
2 to 6 years related professional, exempt experience.
Ability to troubleshoot problems of advanced complexity and recommend the appropriate course of action.
Demonstrated technical experience with online productivity programs and applications.
Effective organizational and planning skills sufficient to independently establish priorities.
Ability to use sound judgment and initiative to carry out multiple assignments in a timely manner.
Extensive experience interacting diplomatically and professionally with internal and external customers.
Effective communication and interpersonal skills necessary to use tact, diplomacy, and discretion when dealing with sensitive issues and the ability to work in a diverse team environment.
Effective written composition skills necessary to prepare correspondence and administrative reports that are concise, logical, and grammatically correct and experience in editing the work of others.
Demonstrated experience communicating and disseminating information flow to various appropriate audiences.
Strong analytical skills to evaluate and identify problems and provide sound solutions or alternatives.
Ability to exercise independent authority for the successful completion of all duties.
Advanced level computer skills including familiarity with Google applications, Salesforce and websites. Substantial experience with standard office software programs such as MS Office suite; proficient at using email.
Experience coordinating complex calendars and travel arrangements.
Demonstrated capability handling multiple, moderately complex to difficult tasks with changing priorities.
Additional Desired Qualifications:
Bachelor's degree in business administration or a related field.
Knowledge of LBNL and/or UC policies and procedures.
To be considered please provide the following materials in your application:
1) Curriculum Vitae or Resume
2) Cover letter; please address the following:
Why are you interested in this particular position with the Biosciences Area and what unique qualities can you bring to the role?
The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on November 22, 2019.
This is a full time, exempt career appointment.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law.
Internal Number: 88779
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.