The School of Engineering at the University of Connecticut seeks an Administrative Services Specialist 2 (UCP 4) for an annually renewable, 12-month position at the Storrs campus to support the Executive Director of the National Institute for Undersea Vehicle Technology (NIUVT). NIUVT is a partnership between the University of Connecticut (UConn) School of Engineering and the University of Rhode Island (URI) College of Engineering. This position will provide administrative support to the Executive Director and collaborate closely with all NIUVT partners. The NIUVT is headquartered at the scenic UConn Avery Point campus on beautiful Long Island Sound and reflects the region’s proud maritime tradition.
Under the general direction of the Executive Director, the successful candidate will provide a broad range of administrative support functions which will include the following:
DUTIES AND RESPONSIBILITIES
Assist the Executive Director with calendar management and coordination of meetings and events.
Manage NIUVT fiscal and administrative activities, including grant account reconciliation, payroll processing, purchasing, and other financial transactions in accordance with all university and sponsor requirements.
Maintain knowledge of and communicates to principle investigators (PI’s) and the Executive Director with regards to applicable policies, statutes, regulations and procedures formulated by the University, state and federal government and granting agencies.
Coordinate proposal development for PI’s, including completion of required forms, formatting of narratives, and development of budgets; coordinate submission of prepared proposals.
Assist in obtaining approvals necessary for sponsored grants, contracts, subcontracts and other agreements.
Work with the Office of the Vice Provost for Research, maintain security and export control records of faculty, graduate students and others working on approved projects.
Coordinate logistics of meetings, events and conferences.
Provide support in writing and developing publications and marketing material for NIUVT.
Performs related duties as required.
Associate’s degree or equivalent combination of education and experience.
At least three years of experience in a progressively responsible administrative position
Experience developing or working with budgets
Experience performing financial transactions.
Excellent communication, organizational, written, phone and interpersonal skills.
Demonstrated commitment to providing excellent customer service.
Proficient in the use of all MS Office applications, particularly Excel.
Working knowledge of sponsored program administration.
Demonstrated experience writing and editing documents for public consumption.
Experience arranging travel logistics and processing reimbursements.
Knowledge of an online financial system (i.e., KFS).
This is a full-time, 12 month, annually renewable appointment, and includes a full benefits package. Salary will be commensurate with experience.
Please apply online at www.jobs.uconn.edu, Staff Positions, Search #2020141. Interested candidates should submit a cover letter, curriculum vitae, and the names and contact information for three references.
Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2020141)
This job posting is scheduled to be removed at 11:59 p.m. Eastern time on November 15, 2019.
The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.
See Job Description
Internal Number: 2020141-2276_1572726851
About University of Connecticut
The University of Connecticut is a national leader among public research universities, with more than 30,000 students seeking answers to critical questions in classrooms, labs, and the community. A culture of innovation drives this pursuit of knowledge throughout the University’s network of campuses. Connecticut’s commitment to higher education helps UConn attract students who thrive in the most competitive environments, as well as globally renowned faculty members. Our school pride is fueled by a history of success that has made us a standout in Division I athletics. UConn fosters a diverse and vibrant culture that meets the needs and seizes the opportunities of a dynamic global society.