College of Arts & Sciences, SPARK (Senior Peers Actively Renewing Knowledge) Program
SPARK (Senior Peers Actively Renewing Knowledge) is a non-profit corporation affiliated with the University of Missouri-Kansas City. SPARK has offered lifelong learning courses, events and tours to over 250 active retiree members in the Kansas City area for over 25 years. The Office Assistant position includes day-to-day management of the SPARK office. This is a part-time position with variable hours.
The Office Administrative Assistant position includes day to day management of the SPARK office when classes are in session. The Office Administrative Assistant works with the SPARK Board of Directors, members, and volunteers, including the instructors, to carry out the SPARK program. This work is done under the supervision of the SPARK president and requires a wide range of administrative, technical, and clerical skills.
The Office Administrative Assistant:
Serves as the primary representative of SPARK during office hours and maintains a welcoming environment to best serve members, instructors and guests.
Communicates with members, potential member, instructors and guests to provide information about classes, events, and other topics relevant to joining and participating in SPARK classes and activities.
Supervises volunteers performing office support tasks for classes and other events.
Performs clerical tasks such as opening and distributing mail, answering and returning phone calls, responding to office correspondence as directed by President or other Board of Directors and maintaining files as necessary.
Assists in maintaining membership records and contact information.
Assists in processing of class enrollments and the packaging the mailing of pre-paid parking tags to members prior to class sessions.
Organizes breakroom refreshments before and after classes and insures that necessary breakroom supplies are available.
Supports SPARK members and instructors prior to and during class sessions with audio visual technical services and copying instructor handouts.
Collects registrations fees for drop-in class attendees and sells parking tags to participants.
Maintains an adequate inventory of breakroom refreshments and office supplies.
Assists Board Officers and Committee Chairs with administrative functions.
Maintains records for volunteer hours for instructors and members and submits these records to UMKC as required
Oversees operation of audio-visual equipment when necessary and arranges for assistance from IT or repair of office equipment, audio-visual equipment and computers.
High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.
We are looking for an individual who can work independently, multi-task, and perform technical duties requiring a significant amount of independence and judgement to prioritize duties. We are seeking a staff member who enjoys interacting with older active, and energetic adults and strives to make them feel welcomed and valued members of our organization.
The ideal candidate will have the following knowledge and skills:
Ability to communicate effectively with SPARK members and UMKC personnel.
Willingness to and ability to help problem-solve member's issues.
Ability to work independently and able to handle multiple projects, simultaneously.
Organizational skills to effectively manage documents, calendars, information meetings and events.
Strong attention to details, excellent oral and written communications skills to accurately and succinctly summarize information into an organized and easily understood format.
Considerable knowledge of standard office administrative and clerical practices and procedures. Proficient with Microsoft Office Products, including Word Excel and Outlook. Proficient ability to use these programs to support correspondence, manage membership and committee lists.
General administrative support skills such as copying, filing, returning calls, shipping material, mailings, and miscellaneous projects.
Willingness to adjust to the SPARK flexible schedule.
Full Time/Part Time
$11.54 - $15.00 per hour
This is a part time position with variable hours. (675-800 Hours per Year)
There are three 6 week class sessions in Fall, Winter and & Spring Quarters. (4 days for each session M-Th) and one 4 week Summer Session (M-Th).
There will be variable hours between sessions depending on the need.
ANTICIPATED START DATE: JANUARY 6, 2020 OR JANUARY 13, 2020
Equal Employment Opportunity
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.
Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.
EEO IS THE LAW
To read more about Equal Employment Opportunity (EEO) please use the following links:
Founded in 1929 as the University of Kansas City, UMKC has expanded to three campuses, which house 11 different schools and colleges. We are a great university in one of America’s “smartest cities.” Today, UMKC is Kansas City’s 24th-largest employer, with over 3,500 staff and faculty supporting our more than 14,000 undergraduate, graduate and professional students. As a UMKC employee, you’ll belong to an engaged, diverse community. You’ll also enjoy many competitive benefits, including health, dental, life and other insurance plans; a comprehensive retirement program; and significant tuition assistance and reimbursement programs for employees and their qualifying dependents. For more information, visit the Benefits page. With career options in numerous fields, both academic and administrative, UMKC could be just the opportunity you’ve been looking for.