Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is part-time and works up to 30 hours per week. Occasional evenings and/or weekend assignments are required.
This position coordinates a variety of routine and complex administrative support functions for Washington University’s St. Louis college readiness initiatives, including both the Washington University College Advising Corps (CAC) and the Washington University College Prep Program (CPP).
PRIMARY DUTIES & RESPONSIBILITIES:
Engage in regular and timely communication with various College Advising Corps and College Prep Program constituents (e.g. students, guardians, school officials, community members, program staff).
Coordinate and facilitate regular electronic and paper mailings to constituents.
Coordinate the College Prep Program application and re-enrollment processes.
Support the recruitment and onboarding of the College Advising Corps and College Prep Program hires, including but not limited to, working with the Washington University Shared Business Services Hub and the Office of Human Resources.
Oversee the College Prep Program's compliance with the Washington University policy on minors on campus and the College Advising Corps background and fingerprinting checks.
Coordinate college readiness administrative details, such as space reservations, field trips, catering orders, and meetings for the college readiness leadership team.
Assist in the development of college readiness printed and electronic materials.
Coordinate the execution of College Advising Corps Memorandums of Agreement with local school districts and the National CAC office.
Manage the College Advising Corps and College Prep Program websites.
Provide support for the management of College Advising Corps data tracking and compliance with other requests from the CAC National Office.
Manage the College Prep Program student data and tracking systems.
Process the College Advising Corps and College Prep Program budget requests and adjustments.
Manage the human resources/payroll processes for both College Advising Corps and College Prep Program.
Help maintain an accurate record of AmeriCorps services hours for College Advising Corps advisers.
Perform other duties as assigned by supervisor.
High school diploma.
Two to three years of experience coordinating office administrative details.
Ability to work up to 30 hours per week, with some evening and weekend hours.
Demonstrated competency with office computing tools; including, but not limited to Word, Excel, mail merging and/or data tracking systems.
Experience with basic office accounting and human resource systems.
Experience working with high school students and families.
Department Name/Job Location:
This position is in the Department of Government & Community Relations. This position is for the Danforth Campus.
The hiring range for this position is $17.48 - $22.29 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Applicant Special Instructions:
Interested candidates should include a cover letter with their application.
You may combine your cover letter and resume as one document and upload as the resume attachment while applying in the system.
Alternatively,You may upload your cover letter and other documents after submitting the application by selecting "add attachment" on the My Activities page, accessible by clicking in the My Activities box on the upper right hand side of your home page at https://jobs.wustl.edu/.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.