As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years. The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.The Office of Global Affairs (OGA) is a catalyst and a hub for all things global at the UW, connecting the diverse internal and external networks of scholars, students, and community leaders engaged with international issues. OGA's major activities include:oInitiating and supporting scholarly research on global issues across campus units and departments, disseminating information about relevant faculty expertise, funding opportunities, and institutional ties abroad. oProviding a portal through which external stakeholders - including business leaders, representatives of local, regional, and national government, non-governmental organization representatives, international alumni, and ethnic and cultural affinity communities - can learn about and participate in campus activities and resources. oServing as a central guide and resource for developing and successfully implementing study abroad program, collaboration with international scholars, the conduct of global research, and the design and nurturing of foreign institutional partnerships. oSupporting UW community members in planning and carrying out UW's international scholarship and business in a safe, productive manner. To facilitate these functions, OGA has five main areas of responsibility: administration of study abroad; support for international research; oversight of UW's centers and offices abroad; management of UW international relations and protocols; and coordination of strategic initiatives in the key areas of global health, global environment, global technology, global development challenges, and global cultural change.The Finance & Administration Specialist is a member of the Office of Global Affairs Finance & Administration team. The F&A Specialist is assigned a small portfolio of established programs to provide finance and administration guidance and budget management to the UW Study Abroad (UWSA), focusing on the oversight and execution of all financial activities for UWSA. They will also have a role in managing broad Office of Global Affairs finance and administration, including the UW Rome Center.Duties & ResponsibilitiesUnder the general supervision of the Business Manager, and with guidance from the Finance and Administration Team, the Finance and Administration Specialist will independently perform complex financial and administrative functions to manage UW Study Abroad programming including over 100 faculty-led programs and exchange programs annually.Financial Operations and Transactions (55%):oAssist with financial transactions on a small portfolio of established UW Study Abroad programs, processing, monitoring and reconciling payments for UW Study Abroad program budgets; use University and Office of Global Affairs internal shadow accounting systems to monitor, correct and reconcile transactions related to study abroad programs. Manage ProCard/CTA and budget reconciliation as needed.oAssist in charging of multiple program fees to the UW accounts of UW and non-UW students using the Student Database (SDB) and based on program participant rosters; disburse study abroad scholarships to students. Support quarterly home tuition credit and tuition waiver disbursement.oDevelop and retain strong collaborative partnerships with UW Procurement Services, Accounts Payable, Banking & Accounting, Travel, Internal Audit and manage international vendors in order to effectively facilitate procurement and/or payment for services, equipment, and/or supplies in international locations where study abroad programs take place.oSupport, as necessary, other OGA finance and administration needs.Financial Records Management (25%):oAssist in maintaining comprehensive financial record-keeping systems for financial transactions related to international purchasing and travel activities for study abroad programs.Program Budget Planning and Management (10%):oWork directly with faculty/staff program directors to independently advise, build and manage a small portfolio of program budgets (e.g. faculty and program staff salaries, program activities, etc.) and program expenses and revenue for UWSA programs using UW financial applications as well as in-house shadow budget tracking tools to maintain a constant real-time view of the budget status of each program; provide Finance & Administration, and Program Faculty Directors with budget status updates, budget analysis and financial projections on an as-needed basis.Training, Policy Compliance, and Trouble-Shooting (10%):oEnsure that Office of Global Affairs financial operations comply with State of Washington, UW, and OGA policies. Exercise independent judgment in interpreting and applying State of Washington, UW and other agency rules and regulations to resolve problems; select/recommend alternative courses of action.oAssist with advising and training Office of Global Affairs Staff, and Faculty Program Directors on policy compliance and standard operating procedures related to Office of Global Affairs operations, including purchasing, budgeting, travel, and other program-related financial and administrative matters; assist with the coordination and presentation of regular training sessions for faculty/staff program directors covering the financial and compliance issues related to UWSA programs.oCoordinate with UW Financial Aid on aid disbursements and scholarship issues; troubleshoot student accounts with Student Fiscal Services, Office of Financial Aid Services, Registrar's Office, UW departments, Graduate School and Student Insurance Office; create program and exchange expense summaries for student participants; answer student and/or parental financial inquiries.oKeep current with new UW central procurement and travel applications; coordinate the integration of new systems and applications into the standard operating procedures of the department. oServe as back-up for other Global Affairs Finance and Administration team members who may be on leave.oOther duties as assigned.RequirementsoBachelor's Degreeo1-2 years of minimum work experience; specifically: accounting, budgeting, administrative management or an equivalent combination of education, experience and training.DesiredoHigher education experienceoStrong communication skillsoInternational experienceoDemonstrated capacity to identify, initiate, and implement business process improvementsBenefitsAs a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.