Provides daily administrative support for senior faculty member, including complex calendar management, handling travel logistics and reimbursements, and performing other tasks that support his teaching and research.
Serves as principal source of information and ensures a smooth flow of communications across multiple entities. Liaises with other universities, organizations, government agencies and media outlets as needed, keeping the faculty member informed of relevant information. Collaborates with colleagues within SEAS and Harvard on a regular basis.
Prepares and maintains detailed files and records.
Drafts, edits and prepares correspondence, reports and other materials. Reviews complex documents to assure compliance with University, sponsor, and/or government regulations/requirements.
Handles logistics for events and meetings, working within a defined budget. Negotiates with hotels, caterers, and vendors and makes recommendations on menus and activities. Handles room reservations/facilities. AV, catering, transportation, meeting/event materials, and related details. Sends out event communications, tracks responses and follows up with participants as needed.
Creates and develops administrative systems to streamline operations and create efficiencies.
Shares SEAS and University policies and procedures with group members as appropriate (e.g. procedures for travel or making purchases)
Processes expenses for the group and orders supplies as needed. May approve group purchases and review orders for accuracy.
Support financial responsibilities, including monitoring and reconciling budgets, financial reporting/analysis, and related tasks.
Manages websites for SGRP and faculty member
Contributes to team by accomplishing related duties as required.
To apply for this position please submit a cover letter and resume.
SEAS is unable to provide visa sponsorship for this position.
Commitment to Diversity SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.
The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard's teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Three years of administrative office experience. Education beyond high school may count towards years of experience.
College degree strongly preferred or an equivalent of education plus related experience in an office environment. Excellent organizational and time management skills with particular ability to prioritize work in an environment with multiple and conflicting interests. Excellent interpersonal and communication skills. Ability to work independently with minimal supervision and handle complex and confidential information with discretion. Competency using a variety of computer software with the ability to learn new systems quickly. A creative eye for occasional desktop publishing tasks and experience with or a willingness to learn Adobe Software (Photoshop, Illustrator, InDesign, Acrobat) would be highly valued. Some financial experience preferred. Strong interest in environmental issues, policy or science is helpful. The ability to interact professionally and effectively with people from diverse backgrounds and at all levels is essential.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50826BR
About Harvard University John A. Paulson School of Engineering and Applied Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.