The American Bar Foundation seeks a Program Coordinator to provide support for the day-to-day activities of our new ABF/JPB Foundation Access to Justice Scholars Program (“Program”), which is expected to run through October 2022. This position is contingent upon grant funding.
About the ABF
Located in Chicago’s Streeterville neighborhood, the American Bar Foundation is a nonprofit, independent international research institute committed to empirical, interdisciplinary research on law, legal institutions, and legal processes. The ABF offers a rich intellectual community of scholars with expertise in a wide range of disciplines, and staff have ample opportunities to interact with scholars and attend research presentations, such as a weekly Wednesday seminar series. We offer a comprehensive benefits package to eligible employees that includes generous paid time off, health insurance, and retirement.
Duties of the Position:
Program support (50%)
Prepare and disseminate ads for the scholarship posting
Act as the primary point of contact for applicants and respond to inquiries about the program
Process applications for scholarship program using an online recruiting tool (Interfolio)
Support the scholarship advisory committee in the screening and final selection of scholars
Serve as administrative point of contact for scholarship advisory committee, which includes printing, compiling meeting materials, and assisting with any requests
Serve as administrative point of contact for incoming scholars; work with Manager of HR Operations on onboarding and support
Process expense reimbursements for scholars, mentors, and advisory committee
Update website with current scholars’ bios
Assist the ABF Communications team with dissemination of the Scholars’ work to news media, funders, the academy, and other stakeholders
Event support (30%)
Assist with conference and meeting planning, including scheduling, travel arrangements, ordering catering, convening virtual meetings, working with IT team for any AV support requests, and occasionally staffing evening or weekend events
Grant administration (15%)
Assist the ABF’s Grants Officer with:
Monitoring the scholarship program’s compliance with contractual award terms and budget
Tracking data on key metrics to evaluate the scholarship program
Performing prospect research on foundations, federal agencies, and corporations that might offer funding opportunities to further support the scholars’ research
Building comprehensive grant applications to support the scholars’ research
Other duties as assigned (5%)
High proficiency in MS Office Suite (Word, Excel, PowerPoint)
Proficiency in web-based applications
Excellent oral and written communication skills
The ability to think critically
Ability to manage competing priorities
Attention to detail
Demonstrated ability to take initiative; self-starter
Ability to interact with scholars and academic professionals at the international level
Demonstrated interest in access to civil justice, law, and/or inequality issues.
Familiarity with grants administration and/or academic scholarship programs.
Familiarity with Interfolio.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Position Type and Expected Hours of Work
This is a full-time non-exempt position. Generally, days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m., with a 1-hour lunch period. Occasional work outside of these hours is expected in connection with Foundation events, such as participation in meetings, conferences, symposia, or other program events.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
The ABF is firmly committed to providing equal employment opportunities. All decisions regarding the terms, privileges, and/or conditions of employment, including but not limited to hiring, classification, grading, recruitment, discharge, discipline, compensation, selection for training or apprenticeship, promotion, renewal of employment, tenure or terms, and benefits, will be made without unlawful discrimination on the basis of race, color, religion, sex, national origin, citizenship, ancestry, age, order of protection status, marital status, disability, military status, unfavorable discharge from the military, sexual orientation, pregnancy, gender, gender identity, housing status, parental status, source of income, certain arrest or criminal history records, genetic information, protected activity (such as opposition to or reporting of prohibited discrimination or harassment), or any other status or classification protected by applicable federal, state, and/or local laws. The ABF prohibits discrimination, retaliation, and harassment of individuals on any of the bases listed above and any other basis protected by applicable federal, state and/or local law.
To receive consideration, please send a cover letter and résumé to firstname.lastname@example.org as follows:
Email subject line: ABF/JPB Scholars Program Coordinator
American Bar Foundation
750 North Lake Shore Drive 4th floor
Chicago, IL 60611
No phone calls, please.
About American Bar Foundation
Located in Chicago, the American Bar Foundation (ABF) is a nonprofit, independent international research institute committed to empirical and interdisciplinary research on law, legal institutions, and legal processes. The research program is conducted by a residential and external research faculty of leading scholars who are appointed full time at the ABF or jointly with Chicago-area universities. The research program is supported by an annual grant from the American Bar Endowment, contributions from The Fellows of the American Bar Foundation and other supporters, and grants for specific projects from government agencies and private foundations. The Fellows of the American Bar Foundation is an honorary organization of practicing lawyers, judges, and law professors whose professional, public, and private careers have demonstrated outstanding dedication to the highest principles of the legal profession.