Primary Purpose: The Director of Faculty Governance directs faculty governance operations. The Director serves as the Secretary to the University Academic Council and has ultimate responsibility for all operations that support the Academic Council (AC) and its standing committees on all three campuses. The Director reports to the Academic Council Chairperson.
Essential Functions: 1. Coordinates with the Academic Council Chair, Academic Council Executive Board on the development of themes, agendas and follow-up for all Academic Council meetings.
2. Provides primary support for the Academic Council Executive Board, the Academic Council, and the academic standing committees, which deal with sensitive and confidential matters.
3. Collaborates with senior university leaders and staff responsible for Academic Council standing committees to set timelines, facilitate coordination of meetings and collection of materials and to ensure all necessary actions are presented to the committees for approval.
4. Communicates directly with Academic Council and standing committee members to provide information, answer questions and facilitate interactions, as needed, and serves as key resource and primary point of contact related to communications and requests from internal constituents, keeping the AC Chair and AC Executive Board apprised. Key contact person for all Pacific faculty on matters of faculty governance. Ability to communicate effectively.
5. Responsible for ensuring the Faculty Governance operations manual is updated and maintained in a timely fashion.
6. Supports Academic Councils development and maintenance of the Faculty Handbook and makes recommendations of potential changes and updates. Ensure collaboration when necessary with administration on Faculty Handbook additions, deletions, and revisions.
7. Devises and oversees processes to ensure all Academic Council and standing committee minutes, records and other support documents and data are properly managed, maintained, and archived. Acts as lead administrator of course and program submission system. Reviews all curricular proposals for compliance with standards and uses independent judgment to contact proposal authors when needed.
8. Oversees all aspects of the annual onboarding and orientation for the Academic Council Chair, Academic Council members, and members of their standing committees. Independently monitors committee memberships to ensure eligible faculty are serving.
9. Responsible for faculty governance elections to identify eligible faculty candidates, gather nominations and utilize the Faculty Election Tool to determine elected members. Works independently to verify and monitor faculty elections for accuracy and results.
10. When crises arise must proactively and independently guide and suggest solutions. Must track faculty governance topics/issues and bring those to the attention of AC leadership and committee chairs.
11. Responsible for the Faculty Governance budget.
12. Initiates, recommends and manages special projects related to the faculty governance.
13. Develops goals and priorities for the operational support of Academic Council and its standing committees.
14. Periodically reviews faculty governance effectiveness to identify opportunities to improve effectiveness and align with best practices.
15. Serves as a non-voting member of Academic Council Executive Board and as their liaison to the undergraduate and graduate academic affairs committees and other applicable committees as needed.
Minimum Qualifications: Education/Work Experience/Certification: Bachelors degree required; seven (7) to ten (10) years experience performing similar or related management duties; or equivalent combination of education, training and experience.
Advanced degree in related field strongly preferred.
Progressively increasing management responsibility and experience in higher education with councils, boards and/or committees preferred.
Demonstrated ability to build trust and work strategically and collaboratively with a wide range of constituencies.
Excellent Interpersonal, verbal and written communication skills.
Superior organizational skills and ability to institute effective processes and procedures and execute projects and plans.
Demonstrated ability to work independently, use sound judgment and initiative, and respond proactively and in a timely manner to multiple constituencies.
Maintain confidentiality on sensitive matters.
Ability to work under pressure with commitment to modeling university values.
Advanced knowledge of governance principles and practices.
Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties require frequent sitting, repetitive use of hands and wrists while using computer keyboard and phone. Occasional walking, standing and simple grasping. Infrequent climbing of stairs, bending, stooping, kneeling, or reaching. May be requested to lift up to 25 lbs.
Work Environment/Work Week/Travel: Work is performed in normal office environment. Work performed during standard business hours. Work may be required during non-business hours and weekends. Occasional travel both local and overnight.
Hiring Range: Commensurate with experience, non-exempt
Background Check Statement: Applicants who are selected as final possible candidates must pass a criminal background check.
Drawing on its rich legacy as the oldest chartered university in California, Pacific is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. Our student body thrives in Pacific's small classes and dynamic cultural environment, while our distinguished alumni are transforming their communities every day.
University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented.