The Texas Health Care Association (THCA)is looking for a dynamic Senior Administrative Assistant.
In partnership with the American Health Care Association (AHCA) and the National Center for Assisted Living (NCAL), THCA represents a broad spectrum of long-term care providers and professionals offering long term, rehabilitative and specialized health care services. Member facilities, owned by both for-profit and non-profit entities, include nursing facilities, specialized rehabilitation facilities, and assisted living facilities.
Since 1950, THCA has offered quality services to its members. Membership services are provided by a dedicated staff with decades of experience in the long-term care profession.
Description: Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
Manage and maintain executive’s schedule
Answer association phones between 8am and 5pm with a professional and friendly demeanor
Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
Open, sort, and distribute incoming correspondence, including faxes and email
File and retrieve corporate documents, records, and reports
Greet visitors and determine whether they should be given access to specific individuals
Prepare responses to correspondence containing routine inquiries
Manage inventory and supplies, order as needed and requested
Assist Education Department in creating and managing data reports, editing and proofing marketing materials, and monitoring education sessions and registration
Knowledge Knowledge of office practices and administrative procedures. Skill in the use of standard office equipment and software. Ability to implement new administrative systems and procedures and to evaluate their effectiveness; to interpret rules, regulations, policies, and procedures; to communicate effectively.
Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to prepare concise reports; to manage multiple priorities and schedules; to develop and evaluate policies and procedures; and to communicate effectively both orally and in writing.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands This is largely a sedentary role? However, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Position Type and Expected Hours of Work This is a fulltime position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m.
Travel Some travel is required for this position (10%), including travel to conferences/events and overnight stays
AAP/EEO Statement The Texas Health Care Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Texas Health Care Association complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Graduation from high school or equivalent
Graduation from a four year college or university; may substitute full time office administration, administrative support, legal support on a year for year basis
Knowledge of general office practices and administrative procedures
4 years experience in the area of office management or executive assistance
Experience in executive support position for senior level leadership
Experience in working with government agencies in policy development
Knowledge of the principles and practices of public administration and management
About Texas Health Care Association
The mission of the Texas Health Care Association is to unite, represent, and support professionals who strive to improve the delivery, quality, and integrity of long term healthcare services.The objectives of this association are:- to continually refine and develop membership services that meet the needs of both state and national Association members;- to build consumer alliances and regulatory partnerships;- to advocate for appropriate funding for resident well-being;- to advocate for a fair enforcement and litigation environment in which providers can meet the needs of their residents;- to provide education about the long term care profession; and- to develop and participate in efforts to improve and measure the quality of long term healthcare services.