USC Provost Shared Services seeks a detailed-oriented professional to join its team as an Accountant II for the USC Libraries and USC Pacific Asia Museum (PAM). At its core, this position is a customer service role with approximately 70% of duties focused on reconciling and monitoring budgets and 30% of the role dedicated to post-award contract and grant administration.
Specific accounting and transactional duties include auditing actual transactions (such as procurement card charges), coordinating the p-card reallocation process, and preparing routine monthly financial reports as well as ad hoc financial reports to support the Libraries and PAM. Â The successful candidate will actively manage accounting records, monitor and review financial activity, apply university policy and accepted accounting principles to produce regular reports as well as analyze them for accuracy.Â S/he will work directly with unit account managers to identify trends, address problems, and make necessary changes.Â Â
As grants administrator, the incumbent provides administrative support for a wide range of post-award tasks including expenditure approvals and guidance on expense âallowabilityâ as well as reporting requirement support.Â S/he coordinates the submission of notices and requests to sponsors, of interim reports, and reviews final information for award closeout. This role also has primary responsibility for timely and thorough effort certification completion.
Finally, the person in this role coordinates the annual Payment Card Industry â Data Security Standards (PCI-DSS) audit for both units.Â This involves coordinating with employees whose responsibilities may include the handling of credit cards or credit card information.Â In addition, the Accountant II will also be the point person for the USC Treasury Office as well as PCI auditors.
The ideal candidate must have a minimum of three years of experience in accounting roles and possess strong knowledge of generally accepted accounting principles including fund accounting. Progressively responsible experience as a budget analyst/accountant with knowledge of university financial systems (Kuali). Experience with Workday, TARA, eMarket, Cognos, TM1, and PCI is strongly preferred.
Maintains accounting records for an assigned major segment of the university's financial system. Monitors and reviews financial activity. Applies generally accepted accounting principles to design and produce regular reports and statements and analyze for accuracy, problems and trends and makes recommendations.
Monitors and processes financial transactions. Creates ad-hoc financial reports as needed.
Conducts internal reviews to determine if units are operating according adherence to university policies and agency regulations.
Compiles and organizes data for use in budget forecasts and development. Produces regular operating statements. Evaluates actual performance and develops conclusions and/or recommendations to address potential budget variances. Advises and consults with departmental colleagues concerning the accounting and financial implications of existing and projected department activities.
Advises on university financial policies and procedures, agency laws and regulations, and generally accepted accounting principles.
Maintains currency with laws and regulations governing accounting policies and procedures.
May act as a lead to other accountants and/or student workers with work assignments, problem resolution and/or with special projects. Provides leadership and guidance to accountants and/or student workers with work assignments and/or special assignments or short-term projects as needed. Assists in training or scheduling work assignments as required.
Performs other duties and responsibilities as assigned.
Bachelors or Masters Degree in Finance or Accounting
5 years of directly related accounting experience.
Private University accounting experience
Progressively responsible experience as an accountant with knowledge of university financial systems including Kuali and eMarket.
Grants administration training (âThe Cardinal and Gold Curriculumâ in TrojanLearn)
Payment Card Industry â Data Security Standards (PCI-DSS) training
Knowledge of generally accepted accounting principles including fund accounting
Ability to use a variety of software applications such as databases, spreadsheets, presentations, Adobe, etc.
Strong customer focus
Demonstrated knowledge of computer use with various software applications, but specifically, above average Excel skills
Demonstrated experience balancing figures, verifying calculations, and observing anomalistic data
Excellent oral and written communication skills
Ability to communicate effectively with both technical and non-technical staff/faculty
Ability to work well in a fast-paced environment, prioritize and follow through on multiple tasks, and adjust to changing priorities
Ability to learn and adapt quickly
Minimum Education: - Bachelor's degreeMinimum Experience: - 3 yearsMinimum Field of Expertise: - Strong knowledge of generally accepted accounting principles including fund accounting
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.