Note: Not all unique aspects of the job are covered by this job description
Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience. The Principal Gifts program within Medical Center Development (MCD) is responsible for raising gifts of $10M+ from individuals for Stanford Medicine's highest priorities.
The Principal Gifts team seeks an Executive Assistant who thrives in a fast paced environment, enjoys being part of a small collaborative team, enjoys working with a wide variety of people, and has the ability to multitask quickly and professionally in response to requests from clients. You will have patience, flexibility, a high level of professionalism, a keen sense of priorities, and a superb level of tact and discretion.Under direct supervision, you will provide administrative and routine support to fundraising programs and activities.You will work with frontline fundraising staff, donors, volunteers, and other university staff to assist in establishing and maintaining relationships with all university constituencies.
Provide complex and diversified administrative support with minimal supervision. Anticipate the needs of the chief development officer and proactively solve problems and/or independently handle issues.
Your responsibilities include*:
Providing complex project and administrative support.
Planning and scheduling complex calendar(s) with limited or no consultation, resolving calendaring conflicts.
Assisting in the design, publication and production of fundraising materials.
Drafting meeting agendas, correspondence, and emails. Recording and distributing meeting notes.
Entering contact reports, solicitation information, and other relevant content regarding donor engagement in external relations database.
Facilitating the processing of gift agreement documentation and records.
Facilitating the scheduling of meetings on behalf of leadership, faculty, and senior team members.
Independently prioritizing, planning, coordinating and/or overseeing logistics, travel arrangements, visits, and project work with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials.
Retrieving information about prospects and donors, updating records, and generating simple reports using the university external relations database.
Building a network of relevant contacts and staying informed on current university initiatives and activities. Building strong relationships with the School of Medicine Dean's office, Stanford Health Care Administrative suite, and Office of Development senior administrative staff.
Managing complex business travel in compliance with unit, university, and sponsor policies.
Assisting in the planning and implementation of events and donor cultivation, as needed
Reviewing and tracking funds, and reporting on use of giftss, as assigned.
Managing multiple projects simultaneously. Anticipating and tracking initial dates, events and associated action items; following up with appropriate parties on behalf of supervisor to ensure deadlines are met.
Tracking budget(s) and processing reimbursements for department.
May also supervise staff.
* - Other duties may also be assigned
To be successful in this position, you will bring:
High school diploma and five years of relevant experience or combination of education and relevant experience.
Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with Microsoft Office suite; knowledge of database systems, such as Microsoft Access.
Strong verbal and written communication skills.
Strong organizational skills and sharp attention to detail.
Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
Demonstrated ability to handle sensitive issues and maintain confidentiality.
Excellent interpersonal skills and ability to interact with a wide range of people.
Ability to multi-task, manage and adapt to competing priorities to meet deadlines.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work flexible work schedule including weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, https://adminguide.stanford.edu
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speaker.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.