Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). Two (2) years of full-time procurement and/or contracts experience. Strong computer skills including Word (create and edit documents), and Excel (pivot tables, manipulate, sort and filter data).
Bachelor's degree (foreign equivalent or higher) in Business, Engineering or a related field. Experience working in a New York State government purchasing department for Higher Education, non-profit, or other local government agency. Experience with industry standard purchasing regulations as well as Federal, State and GPO practices and contracts. Experience purchasing IT, Scientific, Medical, MRO equipment and supplies. Experience analyzing and interpreting vendor's license/maintenance agreements. Proficiency with SciQuest/Jaggaer or other procure to pay system.
Brief Description of Duties:
The Buyer will support the purchasing needs of Stony Brook University researchers, faculty, and support staff. The successful candidate must have excellent writing, reading, and verbal communication skills as they will be responsible for communicating/negotiating with suppliers and internal stakeholders. A detailed oriented and organized individual is essential for this role, as they will be responsible for handling multiple tasks simultaneously, while maintaining schedule requirements. The successful candidate must also be customer focused and capable of satisfying end-users needs in an effective and timely manner. May also supervise clerical staff and student interns for specific tasks as required by Manager with duties to include the following:
Develop, negotiate, execute and administer complex and routine commodity purchases as part of the State Commodity Purchasing team using Request for Information (RFI), Request for Quotation (RFQ), Invitation for Bid (IFB), and all related procurement functions including evaluation and selection of suppliers.
Build strong relationships/partnerships with the Campus Community and other functional groups to translate their needs (bid specification writing) into clear product specifications or detailed scopes of work for competitive bidding. Source potential suppliers to obtain competitive quotations that comply with required specifications.
Negotiate and complete the contract execution process using SBU/SUNY standard templates and procedures. Plan and conduct negotiations to achieve pricing objectives for purchasing commodities for the University. Document compliance with policy and procedure.
Coordinate and communicate with the appropriate campus departments to facilitate the efficient and timely processing of purchase orders and blanket purchase orders. Monitor and follow-up as needed. Work closely with other Procurement staff (Purchasing and Accounts Payable).
Work to increase utilization of NYS certified Minority and Woman-owned, Veteran-owned and Small Businesses in accordance with SUNY goals. Increase outreach and build relationships with the Long Island business community.
Maintain detailed procurement records, track expiring procurements to anticipate end-users needs. Create reports, maintain records on SBU's Contract Status Monitor system.
Supervise the Expediter, student interns and temporary staff as needed.
Work with other team members expediting orders, encumbering/disencumbering funds as needed for SUNY fiscal year-end procedures.
Assist Purchasing Manager with new equipment purchases for major construction and other projects.
Other duties or projects as assigned as appropriate to rank and departmental mission.
This is a full time appointment. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at
About Stony Brook:
Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.
If you need a disability-related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed online at the University Police website at http://www.stonybrook.edu/police .
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Procurement / State Purchasing (Commodities)-Stony Brook University
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30am - 5:00pm Pass Days: Sat, Sun
Posting Start Date: Nov 13, 2019
Posting End Date: Dec 21, 2019, 4:59:00 AM
Salary: Commensurate with experience.
Salary Grade: SL2
Appointment Type: Term
Internal Number: 1903563
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.