SUMMARY: The Austin Waldorf School (AWS) seeks a talented and experienced individual for the position Director of Finance. The Director of Finance oversees and is responsible for the strategic and operational management and control of all AWS business systems and accounting processes. The Director of Finance serves as a member of AWS’ leadership team, reports directly to the Head of School, and serves as a liaison to the Board’s Finance Committee and to the Board of Trustees.
DUTIES AND RESPONSIBILITIES:
Supervise the day-to-day accounting and finance activities ensuring maintenance of appropriate policies and procedures, including the oversight of billing, accounts receivable and accounts payable activities performed by School Business Office Associate, as well as monthly sales tax reporting.
Oversee the collection, investment, disbursement, accounting for School funds; oversee the Business Office Associate to ensure that all obligations of the school are being met, i.e., payroll, payroll taxes, debt service payments, credit card payments, insurance premiums and all payable bills.
Ensure that bank, credit card, and investment accounts are reconciled regularly. Deliver cash deposits to bank.
Transfer funds between accounts to maintain appropriate balances. Work with the faculty and staff to develop processes and procedures to safeguard and properly account for operating cash collections and disbursements, reimbursements, etc.
Interact with financial institutions and legal counsel as necessary. Ensure that bank and investment account documentation and corporate resolutions are properly maintained.
Prepare budget scenarios and supporting materials and make presentations to support the annual tuition setting process as needed by the Board and its Finance Committee.
Prepare the annual operating budget including the incorporation of input from the Head of School. Oversee budget spending upon its approval by the Board. Make recommendations as necessary for forecast adjustments during the year.
Work with the Head of School, Board and its Finance Committee to develop and regularly review financial models, structures, and policies that ensure long-term affordability and sustainability, optimize revenue and budget performance, and remain aligned with the School’s mission and philosophy.
Prepare and distribute summary and detailed income statement and balance sheet reports as well as ad hoc financial reporting on a monthly basis as requested by the Head of School, Board and its Finance Committee, or determined by the Finance Director.
Work closely with the Board Treasurer to develop agendas, meeting materials and presentations for monthly finance committee and board meetings as well as special AWS community meetings.
Regularly assess the school’s accounting software and its ability to support the school’s needs and provide meaningful financial reporting.
Facilitate annual audit and tax return preparation. Work with Finance Committee to choose and engage auditing firm. Prepare all schedules and records per the request of the auditor.
Work with the Development Director to properly account for gifts and donations and manage the release of restricted funds as well as the communication of AWS financial information for purposes of gift solicitation.
Work closely with the School’s Enrollment office to develop and implement fiscally responsible enrollment policies and procedures and to optimize preparation, delivery and communications regarding enrollment contracts and associated enrollment-related recordkeeping and billing.
Oversee all student enrollment contracts and documentation for parents regarding payment plan options, tuition insurance, withdrawal policies, etc. Review and process incoming contracts and return contracts to parents signed by AWS. Ensure that third-party tuition billing agreements are established within school-approved parameters in the appropriate amount and within payment plan deadlines. Work with the school’s Business Office Associate to ensure that all tuition and tuition insurance contracts are invoiced correctly.
Work closely with parents and outsourced tuition billing resource to maintain timely and accurate tuition collection. Communicate payment policies to parents. Manage delinquent accounts. Work with past-due subcommittee of the Finance Committee to make decisions regarding and communicate appropriately with delinquent accounts. Make decisions regarding third-party collection activities for non-current parent accounts.
As a member of the Financial Aid Committee, review financial aid applications and make awards within the school’s budget. Manage the annual financial aid award process (development and delivery of parent communications and instruction packages, work with third party assessment resource, articulate the school’s process and policies to existing and prospective parents). Regularly assess and make recommendations as to whether the school’s financial aid policy and budget are strategically meeting the needs of the AWS community.
Oversee payroll administration by the School’s Business Office Associate including the maintenance of accurate and updated personnel files, salary schedules, payroll changes due to changes in insurance, tax withholding, retirement contributions, etc. Oversight of monthly, quarterly and annual government payroll reporting as required, i.e., unemployment, W-2, 1099 preparation, etc.
Work as necessary with the Head of School, Pedagogical Administrator and others responsible for the hiring of personnel in matters of new employee hires and the distribution of annual employment and contractor agreements.
Administer school health, dental and disability insurance policies. Manage annual plan renewal process. Administer policy enrollment, termination and updates and COBRA participation. Communicate insurance information as necessary to plan members.
Administer school retirement plan. Oversee plan enrollment, contribution documentation, changes and monthly submission of employee and school contribution remittance. Ensure plan documentation is consistent with school policy.
Oversee school’s liability, property and student accident insurance needs and requirements. Responsible for obtaining annual plan renewals and assessing the adequacy of coverage.
Complete DASL and other surveys and reports as required by accreditation standards.
Attend meetings and regular sessions of the Board of Trustees and its Finance Committee, presenting information as requested and appropriate.
BACKGROUND AND CHARACTERISTICS:
Experience working in an independent school, higher education, education-related field, or not-for-profit environment.
Established background in accounting or finance (MBA and/or CPA preferred)
Expertise creating and managing budgets
Willingness to work in a collaborative environment and work closely with other members of the leadership team.
As a member of a lean administrative team (and a lean business office operation), eager and willing to be “hands-on.”
Ability to communicate clearly and effectively, verbally and in writing.
Understanding of Texas laws and regulations regarding fiscal and legal compliance, employment, and education.
Experience in prioritizing tasks and managing complex, long-term projects.
Positive attitude, flexible approach, and a sense of humor.
Bachelor’s degree required. MBA and/or CPA preferred.
10+ years of relevant experience in finance and operations, with 3-5 years of senior leadership experience.
Strong analytical skills, accuracy, and attention to detail
Proven success in a similar role, preferably in a non-profit with a Board of Trustees.
TO APPLY, qualified candidates should visit our website – www.austinwaldorf.org to complete the online application, and submit the following:
Cover letter indicating specific interest in the Director of Finance position
A list of 3-5 references, including at least 2 who have directly supervised the candidate’s work (no contact will be made without candidate approval).
THE AUSTIN WALDORF SCHOOL
Nestled on nineteen acres in the beautiful hill country of central Texas, celebrating educational excellence since 1980, the Austin Waldorf School provides a unique education to nearly 400 students in kindergarten through twelfth grade. The school is accredited through the Association of Waldorf Schools of North America (AWSNA), the Independent Schools Association of the Southwest (ISAS), and the National Council of Private Schools Accreditation (NCPSA).