The Institutional Giving Coordinator contributes to the success of the San Francisco Symphony’s institutional fundraising team.
For our Corporate Giving Department, the Associate will provide administrative and logistical support for stewardship and fundraising events, review and edit marketing and informational materials, and track and acknowledge institutional contributions.
For our Foundation Giving program, the Associate will assist the Associate Director of Foundation and Government support, and manage proposals and reporting to about 10 to 20 corporate, public or private foundations that regularly support the Symphony’s music education programs in San Francisco’s public elementary, middle and high schools.
SPONSORSHIPS and CORPORATE GIVING DEPARTMENT
Coordinate ticketing, menus, invoices, and printed materials for corporate donors.
Collaborate with cross-functional teams on reservations, event, and meeting planning.
Corporate Partnerships for Elevated Symphony Events (Annual Gala, Holiday Concerts, Chinese New Year Celebration)
Assist and participate in all aspects of event planning and execution.
Assist cross-departmental teams with tasks related to corporate sponsorships and partnerships.
Corporate Gift Recognition
Edit and approve all print, website, and on-site content.
Collaborate with Marketing, PR, and Volunteer Council teams on all donor recognition tasks.
Maintain internal records about donor recognition.
Edit, produce and mail official acknowledgement letters to all corporate and event sponsors for tax purposes.
FOUNDATION and GOVERNMENT SUPPORT
Provide General Support for the Associate Director of Foundation and Government Support:
Maintain and update the department’s foundation and government grant Calendar
Keep records of grants received, pending, and declined.
Upload documents, research notes, and correspondence into Tessitura
Organize and maintain documents, files, and folders on the SFS Server
Maintain/update addresses and contacts in TESS
Maintain/update email and mailing lists for current, lapsed, and prospective foundation and government funders
Update institutional funder lists
Collaborate with and assist the Associate Director as needed
Manage recurring proposals and for the Symphony’s two largest music education programs: Adventures in Music, and Music and Mentors. In close collaboration with the Symphony’s Education Department and Individual Program Managers, the Associate will:
Develop a comprehensive understanding of these two large programs.
Manage renewal requests and reporting for these two programs
Revise, write, and submit renewal proposals and annual reports
Obtain project budgets, letters of support, and other supporting documents
Collect and upload appropriate work samples (audio, video, marketing materials, etc.)
Create and send acknowledgements to each funder
Invite foundation staff to on-site music programs and special events.
College degree (preferably in music, education, or another artistic field)
Outstanding expository writing and editing skills
Advanced Proficiency in Word, Excel
Proficient with PowerPoint
Superb organizational skills
Familiarity with the Bay Area arts community and performing organizations
Ability to learn new software: Tessitura, Workfront Proofing, ArtsVision, InDesign
Accuracy in detail needed for proofing
Excellent interpersonal skills, able to work with all types of people, including board members, donors, volunteers and a diverse staff
A can-do person who takes initiative and manages multiple projects in a fast-paced, dynamic, collaborative environment
Familiarity with the world of foundation, government, and corporate giving
Knowledge of and passion for classical music
Experience performing and/or teaching music
Ability to read, understand, edit Excel spreadsheets and basic functions
Basic knowledge of Adobe Acrobat, In-Design.
About San Francisco Symphony
The San Francisco Symphony is widely considered to be among the most artistically adventurous and innovative arts institutions in the U.S. Under the artistic direction of Michael Tilson Thomas since 1995, the Orchestra is a leading presence among American orchestras at home and around the world, celebrated for its artistic excellence, creative performance concepts, active touring, award-winning recordings, and standard-setting education programs. In December 2018, the San Francisco Symphony announced Esa-Pekka Salonen as its Music Director Designate along with a group of eight Collaborative Partners from a variety of cultural realms who collectively form a new artistic leadership model. Salonen will begin his appointment as the SFS’s 12th Music Director in September 2020, at which time Michael Tilson Thomas will become the Orchestra’s first Music Director Laureate, following his remarkable 25-year tenure as Music Director.
The San Francisco Symphony presents more than 220 concerts and presentations annually for an audience of nearly 450,000 in its home of Davies Symphony Hall and through its active national and international touring. A corners...tone of the organization’s mission, the San Francisco Symphony’s education programs are the most extensive offered by any American orchestra today, providing free comprehensive music education to every first- through fifth-grade student in the San Francisco public schools, and serving more than 75,000 children, students, educators, and families annually. The SFS has won such recording awards as France’s Grand Prix du Disque and Britain’s Gramophone Award, as well as 15 Grammy Awards. In 2004, the SFS launched the multimedia Keeping Score on PBS-TV and the web. In 2014, the SFS inaugurated SoundBox, a new experimental performance venue and music series located backstage at Davies Symphony Hall. SFS radio broadcasts, the first in the nation to feature symphonic music when they began in 1926, today carry the Orchestra’s concerts across the country.
Pursuant to the San Francisco Fair Chance Ordinance, the San Francisco Symphony will consider for employment qualified applicants with arrest and conviction records.
The San Francisco Symphony is an Equal Opportunity Employer.