Reporting to the Director of Corporate and Foundation Relations, the Assistant Director is part of a team responsible for maximizing philanthropic support from corporations and foundations as well as appropriate government sources through grant and contracts. The primary responsibility of this position is to facilitate full pre-award and post-award operations in the CFR Office that will contribute to the successful submission of proposals, optimal stewardship of grantors, and diligent tracking and reporting of solicitation and award metrics.
University Development is committed to the development of an inclusive environment and we strive to advance diverse perspectives and approaches in carrying out the mission of Washington and Lee University.
STATUS: Full-time, 12 Month, With Benefits WORK HOURS: 8:30 a.m. – 4:30 p.m. Monday- Friday, with occasional evening and weekend hours FLSA: Exempt MINIMUM PAY: $56,863 / year
Essential and Related Functions:
In collaboration with the Director, researches and investigates prospects to profile targeted grantors for suitability for designated University projects, faculty scholarship or new relationship development.
Leads in grants website maintenance and routine updates to the Grants Opportunities Announcements for faculty scholarship. Works with faculty and others in the Development Office to revise/add/update website material and resources that are most useful and timely to supporting faculty grantsmanship and that support knowledge of and compliance with University policies.
Maintains a portfolio of grantors that provide recurring resources to the University, including acknowledging and distributing annual opportunities, facilitating the submission of responsive proposals, reporting and closeout for funded projects.
As requested, may contribute to the development and writing of proposals for corporate and foundation submissions. Works collaboratively with the faculty and other colleagues to ensure submissions are complete and deadlines met.
Leads in stewardship of active projects and grantors including developing high quality communications and reports for both grantors and internal audiences. Performs research to support briefings on specific grantors as requested by the Director and/or leadership, and in response to requests from grantors about historical performance. Works with Donor Relations to ensure timely reporting on endowments established/supported through Foundations and consistency between CFR and Donor Relations reporting obligations.
Leads in post-award administration, including assisting faculty with expenditure reconciliation and reporting, and communicating with the Business Office regarding project amendments, problem resolution and closeout.
Collaborates with the Director on data-tracking and reporting, including ensuring that grants files are updated/maintained in Raiser’s Edge. Prepares and distributes (in varied formats) summaries and analyses of metrics as requested. Suggests metrics that clearly indicate overall grants activity from year-to-year, and aid in the equitable comparison of CFR performance to that of other fundraising efforts within Development.
Assists the Director with standard grants administrative duties as necessary and requested. In particular, assures that policies related to grants submissions and files are current and deployed as a part of daily operations, informs others regarding necessary compliance to University policies and grantor regulations as appropriate, and suggests edits to current policies, procedures or forms, or new approaches when necessary for compliance or beneficial to optimal grants operations for the University and the Office of Corporate and Foundation Relations.
Additional related duties as requested.
Plan and Coordinate - Sets clear goals, prioritizes work plans and regularly monitors/shares progress. When appropriate and/or beneficial, involves others in planning and decision-making (i.e., seeks input and commitment), and efficiently and effectively deploys the University's resources to support work objectives.
Technical Skills - Demonstrates knowledge of professional level concepts, applies skills over a broad scope of work and is adept at independently handling complex tasks and problems. Understands how functions and services across the University are interdependent and how they impact goals. Encourages continuous improvement of work methods and techniques by sharing success stories and lessons learned. Actively reviews development opportunities and seeks to learn about relevant tools, systems or technologies.
Results Focused - Adapts to other people's approach (e.g., work habits, learning styles, etc.). Keeps focused on goals despite challenges and helps others achieve their own by removing obstacles. Demonstrates initiative to accept new challenges and learn new procedures. Consistently thinks ahead, prepares and is able to implement contingency plans to avoid problems.
Communication and Relations - Able to effectively adapt communication style, method and level of detail to the needs of others. Consistently treats others in a manner that demonstrates a keen awareness/understanding of their needs. Provides a role model by being able to work comfortably with people of differing work-styles, backgrounds, cultures, ages and gender.
Teamwork/Team Development - Sets personal and professional goals that support broader work group goals. Listens attentively to ideas and concerns of others and makes others feel heard and appreciated. Gives credit and recognition to work group members' contributions when objectives are met, and makes suggestions to enhance efficiencies.
A bachelor’s degree is required; an advanced degree and/or certification (CFRE, CRA) is advantageous. Demonstrated grants management, or related experience is desired with a minimum of three years, as well as documented competency in data tracking and analysis, working with databases (Raiser’s Edge a plus) and spreadsheets, and knowledge of regulatory, technical, and financial requirements for grants. The ideal candidate must possess well-developed written and verbal communication skills. A commitment to excellent job performance and teamwork is essential. The ability to work effectively under pressure to meet deadlines while cultivating relationships is critical to success. Occasional evening and weekend work are required.
Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).
Types of Work:
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Please submit a cover letter, resume, and list of three professional references with contact information.
Review of applications will begin immediately and continue on a rolling basis until the position is filled.
Equal Employment Opportunity Statement
Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all?inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Statement of Commitment to Diversity
Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.
About Washington and Lee University
Washington and Lee University is an independent liberal arts university founded in 1749, named for an early benefactor (George Washington) and an innovative president (Robert E. Lee). The campus is a national historical landmark, the city offers small-town charm, and the Allegheny and Blue Ridge Mountains provide unparalleled surroundings. Students govern themselves in a community based on trust and honor. The faculty of teacher-scholars pursues a student-oriented approach to scholarship and nurtures lifelong relationships with the pupils. The curriculum blends traditional liberal arts and sciences with pre-professional programs in business, journalism and law. W&L prepares graduates for a life of learning, achievement, leadership, service and engaged citizenship in a global society.