1) The Account Create Team Specialist is responsible for activities associated with intake, review, and establishment of sponsored awards at the University of Chicago.
2) Establish advance accounts, monitoring for incoming sponsored awards, reviewing for unilateral versus bilateral and processing accordingly.
3) Ensure compliance measures are in place (COI, CITI, IRB, IACUC, IBC) and identify potentially detrimental terms and conditions.
4) As a member of a team, contribute to the team effort, as needed, which involves timely service to departments, units, and sponsors as needed, collaboration with Post Award Research Administrators and perform back-up duties during vacation or sick leaves of other Account Create Team staff.
5) Create all advance accounts as requested by local departments and in accordance with URA business processes.Â
6) Intake and process all unilateral awards, all amendments and modifications.
7) Intake and collaborate with URA Post Award Research Administrators on all bilateral awards.Â
8) Create all accounts in ACCTS and FAS.Â
9) Prioritize work in order to complete assignments on a timely basis.Â
10) Partner with Post Award Research Administrators, and business units/departments regarding all activities associated with account create in a timely and fiscally responsible manner.Â
11) Complete Award Summary document, ensuring that all appropriate attributes are noted and established correctly within University systems. Â
12) Maintain appropriate data entry into institutional database for all account creates and modifications, ensuring data quality and documentation of any institutional risk.Â
13) Gain and maintain thorough understanding of University and sponsor regulations.Â Â
14) Continuously seek to improve the account create process for sponsored projects. Â
15) Participate in institutional training specific to sponsored project account create as requested by the Assistant Director of Post Award Support Services.
1) Analytical, proactive, solution-oriented, and possess exceptional communication skills.
2) Analytical skills necessary to review a sponsored award agreement, determine the type of award, payment terms, reporting requirements, budget limitations, and establish accordingly per departmental guidelines.
3) Work with various sponsor electronic systems.
4) Rapid proficiency in the use of University of Chicago systems such as AURA, FAS, Workday, ACCTS, PETS, GEMS, e-Payments, Business Objects and a high level of proficiency in Excel.
5) Strong computer skills including word processing, database management and spreadsheet skills.
6) Interpret sponsor guidelines and regulations to ensure accurate response.
7) Review Sponsor guidelines and escalate issues accordingly within the office of University Research Administration.
8) Customer service is a high priority of the office and civility and professionalism are required at all times.
9) Excellent verbal and written communication skills.
10) Develop and manage interpersonal relationships.
Working Conditions and Physical Requirements
1) Make decisions independently that will have downstream impacts on the management of sponsored projects.
2) Manage detail-oriented workload, to organize and prioritize workload during high-pressure, high-volume workload periods and to manage stress.
5) Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
1) Sit for 4 hours or more.
2) Use computers extensively for 4 hours or more.
3) Travel to various on-campus locations on a daily basis.
4) Use standard office equipment.
5) Occasional travel.
1) Bachelor's degree in a business or Liberal Arts field.
1) A minimum of two years of experience working with sponsored research administration in an academic environment.
2) Relevant experience interpreting sponsored research grants and contracts, and working with budgets, ledgers, invoices and fiscal reporting.
3) Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
4) Experience with University of Chicago systems such as AURA, FAS, ACCTS/PETS, and Business Objects.
2) Cover Letter
3) Reference Contact Information
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR07156
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.