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The UC San Diego Foundation is the chief fundraising arm of UC San Diego. The Foundation is governed by a Board of Trustees, the members of which are community and national leaders, major University donors, distinguished alumni and faculty, the Chancellor, and the Vice Chancellors. The work leader for this position is the UC San Diego Foundation Corporate Secretary/Board Operations Manager (CS/BOM). The Board Operations Analyst will administer a defined operational program and use professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Analyze and resolves operational problems of moderate scope.
The Board Operations Analyst performs key analytical, strategic writing and support functions to the UC San Diego Foundation CS/BOM and the CFO by facilitating the Board of Trustees' complex and varied fiduciary responsibilities, events, agendas, records, and communications. Key duties include: researching, conceptualizing, writing, editing and proofreading board related material; taking and drafting meeting minutes; preparation of Trustee briefing notes and correspondence; and maintaining electronic records of documents.
The incumbent will also be responsible for reviewing best practices and for maintaining and updating the Foundation website, including content and graphics. Analyze and streamline processes for conversion to electronic format. Assist with special projects, providing analytical support in developing reports, documentation, and solutions. Provide expertise and support to other areas of Advancement Services (AS) as the occasion arises. Help fulfill other AS responsibilities as they relate to the total department mission at UC San Diego.
Occasional evenings and weekends may be required.
A Bachelor's Degree in relevant field; or an equivalent combination of education and experience, preferably in an academic environment.
Excellent working knowledge of the organizational structure and operations of a not-for-profit organization, including fiduciary responsibility, financial structure, and the role of a Board of Trustees.
Outstanding writing and editing skills, using standard English grammar and word usage. Working knowledge of Chicago Manual of Style rules. Strong written and verbal communication skills that accurately express substance and nuance.
Proven experienced in analyzing existing and proposed policies and procedures to summarize outcomes and to provide reports and information with good judgment and professionalism.
Extensive experience in providing preliminary and conclusive reasoning skills to understand and interpret the issues and needs of the organization, priorities and next steps.
High level of computer literacy. Experience with computer applications and capabilities to create and maintain databases, and produce correspondence, reports and tools for analysis and review (i.e. Word, Excel, Adobe, PowerPoint). Desktop publishing skill and knowledge preferred.
In-depth experience with web browsers. Experience with web authoring and graphics applications, and demonstrated experience in designing websites. Significant experience maintaining complicated files and records electronically, with acute attention to accuracy and details.
Demonstrated administrative ability in accomplishing established goals and objectives and maintain office activities with respect to these procedures and guidelines.
Exceptional communication and interpersonal skills to communicate. Interacts in a courteous and effective manner, using tact and diplomacy, with staff and individuals at all levels in person, in writing, or by telephone.
Ability to problem-solve or make recommendations for creative solutions to general issues and problems. Ability to properly handle sensitive issues which arise frequently in the rapidly changing environment, where improper handling may have serious consequences.
Solid organizational skills. Ability to multi-task with demanding time frames and prioritize assignments and departmental needs to meet deadlines. Ability to work with a high level of independence while employing mature judgement. Ability to use discretion and maintain confidentiality.
Strong understanding of the philosophy of quality service and group process, with proven aptitude for working as p
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