Rutgers, The State University of New Jersey is seeking a Program Assistant for the Department of General Surgery at the Rutgers Robert Wood Johnson Medical School.
The Program Assistant performs a wide variety of administrative services for the Chief in the Section of Colorectal Surgery and faculty members. Under direction, the Program Assistant assists with the development, implementation and monitoring of programs within The Section.
Among the key duties of this position are the following:
Prepares comprehensive reports, presentations and official correspondence. Responds to inquiries as directed and distributes informational materials according to University policy and practice.
Ensures efficient staffing and contributes to the recruitment, retention, motivation and development of staff at all levels.
Assists with the preparation of grant proposals. Gathers and organizes documents, prepares bio-sketches from resumes, produces tables and spreadsheets for inclusion, edits drafts and final version.
Coordinates fiscal procedures and maintains records associated with grant accounts and state budgets. Tracks budgets for programs and ensures funds are utilized according to policy and regulations.
Responsible for coordinating the monthly project calendar, including conferences, seminars, program site meetings, workshops, etc.
Identifies vendors for technical services, furniture, equipment and supplies. Researches major purchases, makes recommendations for purchase of business machines, telecommunication equipment and maintenance contracts, and other office supplies. Oversees payment for office, travel and meeting expenses.
Prepares reports and spreadsheets containing findings, analyses, conclusions, and recommendations as requested.
Oversees implementation of administrative decisions and the maintenance of official records of program and related committee activities.
Serves as principal liaison with various administrative units of the University such as Purchasing, Accounts Payable, Human Resources, Payroll, etc.
Minimum Education and Experience:
Bachelor's Degree in Business Administration, Social Science or a related discipline
One (1) year of related experience in a business office, government agency or university setting
Equivalent experience, education and/or training may be substituted for the education requirements
Posting Number: 19ST4837
Location: Downtown New Brunswick
Internal Number: 106002
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.