Rutgers, The State University of New Jersey, is seeking a Business Specialist (BS) for The Ernest Mario School of Pharmacy. The position reports to the Program Director and entails business management of HOPE operations. The Business Specialist provides administrative support for research in health outcomes, policy, and economics. The BS oversees completion of the hiring paperwork for staff, faculty, and postdoctoral associates and resolves issues related payroll as needed. This position provides management and supervision of daily operations including finance, budget and grant accounting, as well as the administration of policies, grant administration (e.g., pre-award, post-award and contracts). The Business Specialist is responsible for reconciles gifts and contributions from the Rutgers University Foundation, provides quarterly reporting of gift balances and endowments, and oversees the distributions of scholarships within the division.
Key duties of the position are the following:
Forecasts /develops budgets for departmental operation fund and grant applications and provides guidance and counsel to administrators and program coordinators.
Maintains a tracking system to ensure compliance with Institutional Review Board (IRB) requirements for research grants.
Monitors tuition payments for the unit's educational programs to ensure they are accurate based on student credit loads.
Responsible for interpreting, developing, communicating, and implementing policies and procedures.
Monitors fiscal compliance and understands and enforces applicable regulation (e.g., state, federal, grant, and university) and internal policies.
Ensures proper controls and timely deposits/disbursements, completion of documents for the creation of accounts and processing of financial transactions.
Independently maintains underlying financial data and oversees financial reporting for assigned business units, which entails financial analysis, monitoring budget compliance and tracking of expenditures, monitoring the expenses of approved grant awards and preparing reports based on established timelines. Prepares and reviews and any ad-hoc reports, as needed.
Implements the procure-to-pay process for the departments and reviews expenditures to determine funding availability and appropriate programmatic support of the department's strategic mission and objectives.
Prepares payroll reconciliations for units using Hourly Payroll to ensure transactions have been accurately applied to grants and recorded.
Participates in various university and division-wide initiatives related to financial management and accounting, as needed.
Assists the unit's students in addressing financial questions related to their coursework, in coordination with EMSOP and the Rutgers School of Public Health.
Coordinates business management tasks with new and existing internal and external research partners.
Minimum Education and Experience:
Bachelor's degree in accounting, finance, business administration or a related field; or an equivalent combination of education and/or experience.
A minimum of two years of relevant experience in a financial/accounting function.
Required Knowledge, Skills, and Abilities:
Proficiency in Microsoft Excel, Word and Power Point
Comfortable working with web-based applications.
Detail-oriented, systematic, and exceptionally well-organized in order to perform work accurately, timely and independently without jeopardizing the integrity of the department and university.
Must be able to manage multiple priorities that may change frequently.
Demonstrate excellent problem-solving skills.
Ability to prioritize and multi-task on a daily basis.
Familiar with financial reporting, be able to prepare variance analysis and research financial data using various databases and financial tools, such as Excel.
Sound and demonstrable knowledge of generally accepted accounting principles and practices (GAAP) and a good understanding and application of concepts, terminology and applied basis of accounting
Experience in submitting and renewing US federal grants
Experience in drafting and maintaining grant-related documentation on U.S. government systems
Working knowledge of Oracle Cloud Financials, RAPSS (grant submission) and People Soft
Ability to create and conduct one-on-one training sessions along with larger group training sessions
Posting Number: 19ST4786
Location: College Ave (RU-New Brunswick)
Internal Number: 105380
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.