• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range:

Position Summary

Reporting to Director of Human Resources and Academic Affairs, the Administrative Assistant support and improve administrative functions surrounding human resources, faculty affairs, and medical education programs in Emergency Medicine.

Responsibilities

• Assists with administrative tasks surrounding recruitment
• Maintains department roster of faculty and staff and department directory
• Assists with processes for employee onboarding including arranging orientations, maintaining and distribution of onboarding manual, requesting system accesses
• Maintains multiple compliance initiatives mandated by Columbia University, NewYork Presbyterian Hospital and government agencies and provides instruction to faculty, trainees and staff on each initiative
• Assist with preparation of human resource reports such as vacation and time off, new hire, and turnover reports.
• Assists with scheduling medical students for selectives and electives and organizing rotation schedules.
• Assists with the interview process for medical education programs in Emergency Medicine including the residency program and multiple fellowships. 
• Answers and directs departmental phone calls.
• Receives and distributes office mail.
• Schedules and organizes appointments; takes minutes during departmental meetings.
• Proofreads and types documents and correspondence produced by department.
• Performs related duties & responsibilities as assigned/requested

Minimum Qualifications

• Bachelor's degree or equivalent in experience with at least three years of relevant administrative experience.  

Preferred Qualifications

• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Extensive knowledge of office management systems and procedures.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.
• Ability to operate general office equipment.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.