Reporting to Director of Human Resources and Academic Affairs, the Administrative Assistant support and improve administrative functions surrounding human resources, faculty affairs, and medical education programs in Emergency Medicine.
Assists with administrative tasks surrounding recruitment
Maintains department roster of faculty and staff and department directory
Assists with processes for employee onboarding including arranging orientations, maintaining and distribution of onboarding manual, requesting system accesses
Maintains multiple compliance initiatives mandated by Columbia University, NewYork Presbyterian Hospital and government agencies and provides instruction to faculty, trainees and staff on each initiative
Assist with preparation of human resource reports such as vacation and time off, new hire, and turnover reports.
Assists with scheduling medical students for selectives and electives and organizing rotation schedules.
Assists with the interview process for medical education programs in Emergency Medicine including the residency program and multiple fellowships.
Answers and directs departmental phone calls.
Receives and distributes office mail.
Schedules and organizes appointments; takes minutes during departmental meetings.
Proofreads and types documents and correspondence produced by department.
Performs related duties & responsibilities as assigned/requested
Bachelor's degree or equivalent in experience with at least three years of relevant administrative experience.
Excellent organizational skills and attention to detail.
Ability to maintain confidential information.
Extensive knowledge of office management systems and procedures.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite or similar software.
Ability to operate general office equipment.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 504848
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.