Job ID: 2019-11068 Type: Full-Time # of Openings: 1 Category: Administrative Support
Reporting to the Director of the Office of Technology Licensing, the Intellectual Property Compliance Specialist (IPCS) is responsible for all aspects of docketing and reporting Princeton University’s technologies assuring compliance with federal regulations. The IPCS will also provide high-level professional support to the Director by managing the daily operation of the office and contributing to the effective performance of OTL as a primary partner in the Office of the Dean for Research (DFR).
Summary of Responsibilities:
Review and investigate funding relevant to each Technology Disclosure to assure compliance with funder obligations while building and maintaining new and on-going relationships with industry partners, foundation and federal funding agencies.
Manage the Intellectual Property database assuring recording of relevant disclosure and patent activity and responding to IP alerts.
Assure compliance with the Bayh-Dole Act and relevant regulations.
Liaise with external parties including law firms and industry sponsors to ensure compliance with regulations.
Manage the closeout reporting of Princeton’s government awards to agencies and university sub-award sponsors providing final closeout documentation, requiring regular interactions with the Office of Research and Project Administration.
Manage the hiring of temporary/casual hourly and student staff preparing postings; conducting interviews; preparing HR hire documents, and submitting requests for identification cards and parking assignments.
Report creation and management: Develop, design and create reports related to inventions, patent status, metrics and custom reports for use by OTL, foundations and other institutions as required by funding agreement, as well as assisting with OTL staff presentations.
Perform general office management responsibilities, including but not limited to: determining daily priorities; arranging meetings; making travel arrangements; handling special events, ordering supplies.
Organize and set priorities among a variety of complex tasks, including a high volume of regularly occurring work and a constantly changing array of special projects and calendar demands.
Act as the liaison and communication coordinator between OTL and other departments within the DFR.
Seamlessly support the Director of OTL and Licensing Associates, as needed.
Ability to work independently and as part of a team, handling multiple tasks within a heavy workload with grace and good humor and serve as a key OTL resource.
Excellent organization skills, meticulous attention to detail and accuracy are essential for working in this fast-paced, changing environment.
Must exercise high degree of discretion, tact and professionalism in confidential matters relating to intellectual property and human resources.
Ability to be proactive and demonstrate initiative; ability to work independently and as part of a team.
Strong work ethic; commitment to completing work on a timely basis, high level of integrity in working with all aspects of information, including personnel records as needed.
Flexibility; resourcefulness; adaptability to changing needs and demands.
Working knowledge of Microsoft Office Suite of applications (Word, PowerPoint, Excel, Access, E-Mail (Outlook), web browsers and PeopleSoft. Willing to learn other systems as required.
Bachelor’s /College degree preferred with some college coursework demonstrating editorial skills.
Experience within an academic technology transfer office (or law firm) is a plus, as is knowledge of the Bayh-Dole Act and the iEdison reporting system.
Experience with the administration of Princeton University or another college/university is desirable.
Knowledge of information technology and platforms relevant to the position.
Knowledge of Princeton University internal systems including Prime, and PeopleSoft Financial and Purchasing System.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Internal Number: 115806053
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.