The University of Connecticut’s School of Law is the top-ranked public law school in the Northeast, with a nationally landmarked campus in Hartford near to the state capitol and courts as well as the headquarters of major corporations. The Law School hosts four student journals, over forty student organizations, extensive clinical and service engagement with the surrounding communities, and one of the largest law libraries in the world. More than 100 research centers and institutes serve the wider University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities.
The Dean’s office at the School of Law seeks applications for an Administrative Assistant 4 (UCP 6). Working under the direction of the Dean, this position assists in managing administrative functions for the College.
DUTIES AND RESPONSIBILITITES
Represent the Law School to other University offices, the public and outside agencies by answering inquiries over the phone and in-person. Interact, both orally and in written communication, with other University and external offices and agencies, both as directed by the Dean or independently while maintaining confidentiality. Serve as the principal manager of the Dean’s calendar. Responsible for preparing the Dean’s daily briefing folder (schedule and meeting materials) by taking initiative, anticipating needs and priorities. Independently compose, prepare and/or edit complex correspondence and narrative reports containing information which require thorough knowledge and understanding of policies and procedures that govern the operation of the College. Direct the workflow and process administrative paperwork. Serve on the Dean’s events teams and help organize events. Draft and/or proof read documents and presentations. Coordinate meetings/conferences and take minutes. Make travel arrangements and submit travel reimbursements for the Dean and his constituents. Approve travel requests for the Dean’s direct reports. Order supplies, manage petty cash, and handle Pro-card use for the Dean’s office. Prepare, submit and reconcile foundation reimbursements. Approve timecards. Assist the Assistant Dean of Finance and Administration in the departmental process for Annual Reviews, Merit Reviews, and the Promotion, Tenure and Reappointment (PTR) for tenure and tenure-track faculty. Collect, compile, organize documents, data and reports and manage the submission process of the Annual Reports of faculty accomplishments. Supervise student employees hired to assist in the Dean’s Office. Train students and support staff on administrative processes and serve as a resource to them. Review administrative and internal operating procedures for efficiency and effectiveness and make recommendations regarding improvements. Maintain organized filing system for accurate record-keeping. As needed or assigned, may be responsible for special projects or operations which may be on-going or short-term. Perform other related duties as required
Bachelor’s degree and one to two years of related experience; or equivalent combination of education and experience including 5-10 years of experience in a progressively responsible administrative support position. Demonstrated supervisory and administrative ability. Excellent interpersonal skills with the ability to work effectively with diverse groups. Proven ability to resolve complex problems efficiently, effectively and independently. Excellent organizational skills. Excellent written and verbal communication skills. Ability to maintain confidentiality of sensitive information. Ability to work occasionally on weekends and evenings. Knowledge of Microsoft Office including proficiency with Word and Outlook.
Experience working in a Higher Ed institution. Experience managing calendars and scheduling using Microsoft Outlook. Experience with travel logistics. Demonstrated ability to learn and adapt to new software/procedures as needed. Familiarity with Kuali, Felix, CORE or similar enterprise systems.
This is a full-time, 12-month position with an anticipated start date of December 20, 2019. Salary will be commensurate with qualifications and experience.
Please apply online at www.jobs.uconn.edu, Staff Positions, Search #2020312. For full consideration, please submit a cover letter, resume, and contact information for three professional references.
Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2020312).
This job posting is scheduled to be removed at 11:59 p.m. Eastern time on December 6, 2019.
The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.
See Job Description
Internal Number: 2020312-2276_1574593496
About University of Connecticut
The University of Connecticut is a national leader among public research universities, with more than 30,000 students seeking answers to critical questions in classrooms, labs, and the community. A culture of innovation drives this pursuit of knowledge throughout the University’s network of campuses. Connecticut’s commitment to higher education helps UConn attract students who thrive in the most competitive environments, as well as globally renowned faculty members. Our school pride is fueled by a history of success that has made us a standout in Division I athletics. UConn fosters a diverse and vibrant culture that meets the needs and seizes the opportunities of a dynamic global society.