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General Purpose: Provide financial support for MICAâs Office of Research (OOR) and Finance Office, including pre-Âaward and post-Âaward financial activity for sponsored projects and support for the operational needs Â
Essential Duties and Responsibilities:Â
Review and approve routine sponsored project expenditures for allowability, allocability, reasonableness and consistency in accordance with the Institution's financial policies andÂ procedures and funder requirements including all applicable local government, state & federal regulations (2 CFR 200 Uniform Guidance.) Includes coordination with Human Resources, Finance and OOR
As applicable, checks or reviews sam.gov or appropriate exclusion lists for vendor/subaward eligibility
Provides institutional oversight on cost transfers for sponsored projects
Pre-audits financial transactions to ensure compliance with applicable federal, state or other regulations
Prepares interim and final financial reports in coordination with departments and oversees that project budgets are accurately reconciled to institutional financial records
Reviews and recommends for approval of and carry forward of unexpended funds
Performs tasks related to subrecipient monitoring and prepares and collects financial closeout forms from subaward institutions Â
Assists with implementation, and interpretation of policies regarding allowable costs and for training researchers and staff on proposing and expending allowable costs
Ensures compliance with all cost sharing and/or matching requirements
Supports risk analysis for expenditures to ensure compliance with applicable regulations. (subrecipient monitoring, subcontracts, consultants)
Works with OOR, Finance and others to resolve instances of discovered financial noncompliance
Advise on financial reporting and analysis tools in order to contribute to a complaint and efficient work environment Â
Financial Administration and Reporting
Enters sponsored project budgets into the Workday system, where applicable
Provides support to the Controller and Director of Research in the preparation of indirect cost rate proposals
Supports the Controller with the calculation of Facilities & Administration (F&A) cost capture on private and federal grants activity; supports distribution process of F & A funds
Prepares invoices and letter of credit draws to sponsors on a timely basis
Resolves payment issues with sponsors in collaboration with the Finance
Assists in the monitoring of report deadlines and prepares final financial reports in coordination with Finance
Assists with data preparation as needed for account data analysis and financial reporting as needed,Â i.e. NSF HERD Surveyand high level success reportingÂ
Identifies and monitors reportability of program income
Sets up MICA as a 3rd party vendor to receive payments from sponsors for either reimbursements or fee-for-service payments
Assists in the preparation of the Schedule of Federal Awards. Prepares all necessary internal reports to reconcile the restricted accounts of the College to those programs included in the audit report. Provides documentation to the auditors as requested based upon their annual selection process.
Performs other tasks and/or assume other duties as assigned
Bachelor's degree required from a regionally accredited college or university, in accounting, business or related field
Demonstrated years of public accounting experience
Demonstrated years experience in grants and contracts administration
Detail-oriented, accurate, analytical, and organized; with the ability to maintain confidentiality
Driven and takes initiative
Ability to establish and maintain effective working relationships and Â the capacity to work effectively as a member of a team
Ability to communicate effectively (orally and in writing)
Strong computer skills including use of grants management software, Microsoft Office and advanced level knowledge of Microsoft Excel must be willing to learn new programs if necessary
Knowledge of research administration operations, familiarity with the higher education environment, and familiarity with sponsor regulations
Demonstrates strong cultural competencies
CPA or CPA track, Familiarity with Workday
Conditions of Employment:Â
Candidate must successfully complete a full background check
Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employeeÂ must occasionally lift up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually minimal.
Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment. (additional training may be added, SEE: EHS Manager training schedule)
Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.
Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.
MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.
Internal Number: R621
About Maryland Institute College of Art
Founded in 1826, MICA is among the top visual arts colleges in the nation. The college enrolls 1,863 undergraduate and 306 graduate students from 48 states and 54 foreign countries, offering programs of study leading to the bachelor of fine arts (B.F.A.), master of arts (M.A.), master of fine arts (M.F.A.) degrees, and master of professional studies degrees (M.P.S), as well as post-baccalaureate certificate programs and a full slate of credit and noncredit courses for adults, college-bound students, and children. MICA is recognized as an important cultural resource for the Baltimore/Washington region, sponsoring many public and community-outreach programs-including more than 100 exhibitions by students, faculty, and nationally and internationally known artists annually-as well as artists' residencies, film series, lectures, readings, and performances.