This position is responsible for the timely and accurate preparation of the Cooperative’s bi-weekly payroll and additional unscheduled off-cycle payrolls; maintaining payroll records and reports for accruals, deductions, labor distribution and other payroll functions; processing the quarterly and annual tax reporting; auditing the year-end W2 process; preparing and completing the online Annual Economic Census Reporting; maintaining the Kronos Workforce Ready Absence Management/Accrual Module and assisting with the ongoing development of the Kronos Workforce Ready HRIS/Payroll Portal System.
Essential Duties and Responsibilities
This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.
Perform daily payroll department operations such as W4, direct deposits, voluntary and involuntary deductions.
Process payroll, balance and verify data accuracy.
Process special payrolls, manual checks and meal payrolls.
Enter and maintain records of direct deposits and all voluntary and involuntary deduction changes.
Print and distribute payroll checks and direct deposit vouchers.
Balance and transmit direct deposit files and 401(k) files as applicable.
Maintain records for additional tax earnings, transportation, tuition reimbursement and other scheduled earnings.
Ensure all payroll transactions are processed accurately and timely for bi-weekly payroll and additional unscheduled off-cycle payrolls.
Review and analyze payroll reports for accuracy and make necessary adjustments, or corrections through monthly journal entries.
Process correct garnishment payroll information from Federal and State Documentation.
Process labor distribution to general ledger and generate applicable reports.
Research technical problems using knowledge of Kronos Workforce Ready HRIS/Payroll Portal and payroll function and provide findings to the Supervisor.
Maintain the Kronos Absence Management/Accrual Module.
Assist with the development and implementation of new procedures and policies related to payroll operations to facilitate data accuracy, integrity and timeliness
Act as liaison with staff and employees and ensure a timely response to inquiries for information in payroll areas
Process accurate and timely year-end W-2’s.
Maintain retention of Payroll Documents through the current Document Imaging process.
Conduct new hire orientation program to explain payroll policies and procedures and Kronos Workforce Ready Employee Self Service system.
Research and analyze technical payroll activities and provide recommendations to the Supervisor.
Ensure harmony is maintained within the payroll relationship between employer and employees of all levels.
Education and Experience
Associate’s degree in accounting, business administration or a related field.
Minimum five years’ experience producing an in-house computerized payroll for 400+ employees
Experience with Kronos Workforce Ready Portal Software for HR and Payroll.
Certified Payroll Profession.
Experience or similar work with an electric utility or related industry.
Note: Directly related payroll experience, may be substituted for the required education on a year-for-year basis.
Knowledge, Skills, and Abilities
Working knowledge of payroll principles, practices, regulations and procedures; government statutes, regulations and rules governing wage and hour regulations, state unemployment and federal taxes; knowledge of time and attendance systems.
Proficient in Microsoft Office products with proficiency in Excel. Desire proficiency with automated payroll systems or the ability to acquire proficiency with the Kronos Workforce Ready HRIS/Payroll Portal Software. Ability to acquire knowledge and skill in the proficient use of the corporate cost and general accounting system.
Solid knowledge of basic accounting principles and the ability to maintain and reconcile subsidiary systems to General Ledger control accounts; and ability to prepare journal entries.
Excellent customer service orientation; excellent verbal, written and listening skills for effective interaction with employees, management, government agencies, and others; ability to exercise good judgment, sound reasoning skills and discretion in making independent decisions commensurate with responsibilities.
Business skills to accurately prepare all types of office correspondence; design and produce reports; effective planning, organizational and analytical skills; excellent documentation skills and detail orientation to complete assignments and meet deadlines.
Ability to maintain highly confidential information, and effectively manage stress and pressure in a frequently changing environment; ability to multi-task calmly and effectively in all situations.
Ability to work without direct supervision.
English is the primary business language. Second language in Spanish is desirable.
About SECO Energy
SECO Energy is a not-for-profit electric cooperative serving over 200,000 families and businesses across seven counties in Central Florida, making SECO the third largest electric co-op in Florida and the seventh largest in the nation.
In both 2017 and 2016, SECO Energy was ranked “Highest in Customer Satisfaction among Cooperatives” in the J.D. Power Electric Utility Residential Customer Satisfaction Study. In 2015, SECO Energy was ranked “Highest in Customer Satisfaction among Midsize Utilities in the South” by J.D. Power. SECO refers to the three consecutive awards as its “Triple Crown,” and we are grateful to our members for ranking us #1!