Location: Binghamton, NY Category: Professional Posted On: Wed Dec 4 2019 Job Description:
Budget Title: Senior Staff Assistant (SL-3)
Salary: Commensurate with experience
The Watson School at Binghamton University (SUNY) seeks a personable, student-focused professional with knowledge of graduate student programming to provide support for current and continuing students in Binghamton University's graduate programs.
Reporting to the Assistant Dean for Research and Graduate Studies, and working closely with The Graduate School, Office of Human Resources and the Watson School departments/division and Dean's Office, the Senior Staff Assistant for Watson Research and Graduate Studies will assist the Watson School with graduate student funding, graduate recruitment and retention support, degree audits and supporting research initiatives.
The ideal candidate for this position will be a professional with proven experience performing graduate student support related duties for a college or university.
Coordinate, process, and track all graduate student funding offers and appointments via automated data collection form.
Maintain 'master funding spreadsheet' with stipend and tuition data for all Watson funded graduate students.
Work closely with department chairs, graduate directors, graduate secretaries, department secretaries and administrative assistants to ensure accuracy and timeliness of data to meet university deadlines.
Respond to Dean's Office staff and academic departments on data requests related to GA/TA/RA funding and graduate enrollment.
Process all tuition scholarships and enter all funding information into Slate and Banner.
Work with Assistant Dean for HR and Finance in the reconciliation of fall and spring RPA tuition scholarships.
Liaison between the Dean's Office, academic departments, research centers, the Graduate School, Human Resources, Parking Services, Student Accounts, and the International Student and Scholar Services Office regarding funding appointments.
Attend graduate secretary meetings (held twice per academic semester).
Prepare student credit hour data to be used to calculate TA allocations each year.
J-1 student intern program, graduate recruitment and retention support and Graduate School Policy guidance:
Administer the J-1 student intern program - a pathway for international undergraduate students to spend 1-3 months on the Binghamton University campus interning in faculty labs.
Support Watson graduate recruitment efforts by attending graduate recruitment events, such as virtual fairs, campus and off campus events.
Provide general support to students and faculty around issues related to registration, graduate enrollment, immigration and funding.
Serve as a proficient, knowledgeable resource for Watson faculty, staff and graduate students on the Binghamton University's Graduate School policies in close collaboration with the Assistant Dean of Academic Affairs.
Communicate degree completion deadlines for fall, spring and summer to current graduate students via the graduate student listserv.
Assist department staff with Fall, Spring and Summer degree audits.
Assist with Commencement as needed.
Support Research Initiatives:
Identify national award opportunities for faculty, provide administrative support to Associate Dean and Assistant Dean for Research and Graduate Studies in nomination process.
Benchmark and analyze research data of similar Engineering and Computer Science Schools/Colleges.
Identify research funding opportunities for weekly distribution to the Watson School Faculty.
Bachelor's Degree, preferably in a STEM discipline or business
Two or more years of professional experience working in higher education and/or student support
Must be highly motivated and detailed oriented with the flexibility to multi-task and the ability to change direction as needs require; able to work well under pressure, problem solve and able to think outside the box
Personable with a calm and professional demeanor and ability to respond quickly to problems/issues in an efficient manner and able to handle confidential matters with tact and discretion
Excellent customer service, interpersonal, oral and written communication skills
Ability to collaborate and communicate complex material effectively with a diverse group of individuals including faculty, staff, senior administrators and students
Data driven and familiarity with reporting and analysis
Ability to learn and use university business systems to complete human resource forms, graduate funding letters as well as tracking allocations
Proficiency with Microsoft Office (especially Excel) and proven ability to learn and use new technology
Familiarity with graduate school and degree requirements
Experience with Slate or a similar CRM tool
Experience with Banner
Previous experience in graduate student support
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at email@example.com
Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Internal Number: 118677
About Binghamton University
Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character — shaped by outstanding academics, facilities and community life — promotes extraordinary student success.
Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 17,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.