Administrative Coordinator - The Fletcher School - (19002086)
This is a limited term role until June 30, 2021, with possibility of extension based on department needs.
The Fletcher School is the United States' first professional graduate school of international affairs. Since 1933, Fletcher's multi-disciplinary education in international relations, law, and business has prepared the world's leaders to become innovative problem-solvers in government, private sector, and non-governmental organizations. The Fletcher School seeks to fulfill its mission in the most environmentally sensible way possible. We are also committed to increasing the diversity of our administrative staff. Members of under-represented groups are strongly encouraged to apply.
The Office of the Senior Associate Dean (OSAD) is responsible for the Global Master of Arts Program (GMAP). The GMAP program at The Fletcher School is a one-year graduate degree program in international affairs. By combining three, 2-week residency sessions with 33 weeks of Internet-mediated study, GMAP is specifically designed for mid- to senior-level professionals. The residency component of the program incorporates the traditional Fletcher experience by bringing students together for lectures with all of their professors prior to online collaboration, in addition to getting to know and then maintaining relationships with fellow classmates. The OSAD is involved with the strategic planning and implementation for the GMAP program; it is also responsible for maintaining and strengthening alumni connections with the GMAP community and across to other degree programs. The Office also works closely with the Office of Development to raise and generate annual funds to support the program.
The Office of Executive Education is responsible for developing and executing various executive education and diplomatic training programs grounded in Fletcher's areas of expertise to address issues facing an organization, government agency or ministry, or group of international professionals. The Office is responsible for building and maintaining strong mutually beneficial working relationships with existing and potential executive education partners in the public, private, and non-profit sectors of global affairs. Currently, the office is running the Tavitian Scholars Program, a six-month diplomatic training program for mid-career professionals from the Republic of Armenia; the Leadership Program in Advanced Diplomacy (LPAD); the ESADE Global Governance Program; and the Jindal Study Program in Diplomacy and Foreign Policy.
Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. S/he will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. S/he will oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff. Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. Will also gather data, conduct research and draft reports, summaries or material for presentation. S/he will plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters. May also coordinate programs and/or projects for department.
Specifically for this position: The holder of this position is primarily responsible for serving as assistant to Senior Associate Dean and the Director of Executive Education, including facilitating their daily schedules, drafting and channeling communications, coordinating departmental expenses, providing updates on departmental budgets, processing all requested reimbursements, and managing all other requested aspects of office operations. This employee must maintain a high level of confidentiality and must fastidiously attend to the details of meeting arrangements, correspondence, and presentation preparation. S/he must provide timely resources to ensure the highest standard of excellence is maintained for internal and external relationships and office and departmental operations. S/he will facilitate communication of important dates and deadlines to all staff.
High school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.
Previous experience in an assistant role preferred.
Previous experience in higher education preferred.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
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