The Senior Grants and Contracts Manager is an integral part of the research enterprise and helps support the research portfolio of the school. They work in close partnership with various faculty members and are responsible for the financial management of research portfolios. Reporting to the Team Lead or Assistant/Associate Director of Finance, they will work with all aspects of pre- and post- award finances, and manage contracts, endowments, and gifts. Faculty have a wide-ranging portfolio of accounts from sponsors including the federal government (e.g. NIH, EPA, DoD), foundations, industry, and international contracts from foreign entities. Some of the grants and contracts are complex and may involve multiple subcontracts and unique deliverable terms.
Pre-award responsibilities include:
Grant preparation, budget development
Application form submission
Responding to sponsor requests
Senior Grants & Contracts Manager will work directly with the Principal Investigators and will interface with central administrative offices to ensure that the applications meet all university, school and sponsor requirements
Other duties as assigned
Post-award responsibilities include:
Creating budget reconciliation and forecasting reports, and using these reports to meet regularly with faculty to review their financial situations.
Reviewing and approving all expenditures
Ensuring compliance with requirements such as effort reporting
Submitting payroll changes for faculty and staff
Timely journal entries as necessary, grant close-outs, etc.
Other duties as assigned
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period.
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
5+ years of experience, with 3+ years of those years in pre- and post-award management experience (both federal and non-federal), required; a combination of education and experience may be considered
Bachelor's degree, and/or Certified Research Administrator (CRA) preferred
Experience with Harvard policies and systems (GMAS and Wasabi) preferred
Experience in an academic, hospital, research or related environment preferred
Experience working with research faculty on grants and contracts preferred
Experience managing complex awards and working with a variety of sponsors preferred
Experience with Excel strongly preferred
Advanced working knowledge of research compliance issues & of key federal grant regulations preferred
Excellent organizational and time management skills preferred
Excellent written and verbal skills preferred
Outstanding attention to detail preferred
Understanding of human subject use, animal use and other research compliance areas preferred
Problem solving skills and ability to be flexible preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51115BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.