The Procurement Specialist will have two main responsibilities: reviewing and negotiating software license agreements (SLAs) and acting as the primary liaison between the Purchasing Services Department and an assigned set of University departments /customers.
- Working closely with the Office of University Counsel and Computing Services and Systems Development to review SLAs.
- Reviewing most of the University's SLAs.
This review will include concerns regarding: intellectual property; support and maintenance; fixing of bugs; enhancements to existing software; warranty; confidentiality and non-disclosure; royalties and payment options; transfer of proprietary rights; remedies and limitations; assignment; governing law; HIPAA; export and deemed export; indemnification; infringement; termination requirements; training; personally identifiable information; credit card processing and other legal considerations.
- Negotiating SLAs, pricing, terms and conditions of sale, and warranties with suppliers.
- Working closely with internal customers to review contracts and terms & conditions in an expedited manner. Comment on contracts for submission to the Office of University Counsel.
- Drafting amendments and other documents related to existing agreements for final review by the Office of University Counsel and internal customers, as necessary.
- Reviewing/processing requisitions and related documents required to establish purchase orders as necessary for SLAs.
- Working with internal customers, including IT staff to solicit proposals, analyze proposals received, select suppliers and negotiate contracts.
- Performing special projects and additional duties and responsibilities as assigned.
- Maintaining and updating schedules for projects, transactions and payments for contracts (hardware, software, services, maintenance and licenses).
- Making recommendations based on identified risks and working with the Office of University Counsel and other subject matter experts to establish best negotiation positions with suppliers.
- Facilitating the development of complete statements of work, ensuring that specifications and requirements for acquisitions are adequately detailed.
- Identifying and researching relevant information and making appropriate recommendations for the acquisition of goods and services.
- Managing and /or coordinating department-wide and University-wide contracts.
- Meeting and educating all levels of University personnel, including Deans, Directors and Department Heads regarding the University's purchasing policies.
- Adding/updating purchasing policies and procedures as necessary.
- Working with Payment Processing to resolve any payment, posting and other issues.
- Working with the University's eBusiness Resource Group.
C.P.M. or CPSM certification is desirable. Attainment of the CPSM certification within one year of hire is required.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets
Assignment Category: Fulltime-Regular
Job Classification: Staff.Buyer.IV
Minimum Education Level Required: Baccalaureate
Minimum Experience Level Required: 3-5 years experience
Work Schedule: M - F, 6:30 - 5:30 depending upon start time, work from home is available three days per week after six months
Hiring Range: TBD Based on qualifications
Relocation Offered: Yes
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Internal Number: 19009424
About University of Pittsburgh
Founded in 1787, the same year the U.S. Constitution was signed, the University of Pittsburgh is one of the oldest institutions of higher education in the United States. One of three state-related research universities in Pennsylvania, Pitt is a member of the Association of American Universities (AAU), which comprises 62 preeminent doctorate-granting research institutions in North America.Pitt faculty members have expanded knowledge in the humanities and sciences, earning such prestigious honors as the National Medal of Science, the MacArthur Foundation’s “genius” grant, the Lasker-DeBakey Clinical Medical Research Award, and election to the National Academy of Sciences and the Institute of Medicine. Pitt scientists have defeated polio, unlocked the secrets of DNA, lead the world in organ transplantation, and pioneered TV and heavier-than-air flight, among numerous other accomplishments.Pitt students have earned Rhodes, Goldwater, Marshall, and Truman Scholarships, among other highly competitive national and international scholarships.Alumni have pioneered MRI and TV, won Nobel and Pulitzer Prizes, led corporations and universities, served in government and the military, conquered Hollywood and The New York Times bestsellers list, and won Super Bowls and NBA championships.