Please submit a resume, cover letter, and list of 3 references (at least 2 previous employers) as one document when applying. All candidates who are current employees of CCE Tompkins must apply as internal applicants. Please note that changes cannot be made to an application once it is submitted. For more information about how to apply, pay rate, and benefits, please see the message at the bottom of this posting.
This position performs a moderate amount of highly complex tasks to support the Association within the Human Resources and Finance areas. This position will work closely with the Operations Effectiveness Manager, Executive Director, and Finance Manager to ensure that functional area best practice recommendations are implemented in accordance with established timeframes. This position will perform job duties with a high level of initiative and discretion, while maintaining a high level of confidentiality. This position will also provide high level administrative support to the Executive Director, Leadership Team and Board of Directors as identified.
Associate's Degree or Equivalent Education (High School Diploma/GED and 1 year of transferrable functional experience).
Experience relevant to the role of the position.
Ability to clearly communicate and to read and write at high levels.
Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Access, Publisher, and Excel.
Ability to learn and master new computer related systems as needed.
Ability to plan and organize personal work responsibilities according to priorities developed with immediate supervisor.
Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).
Ability to effectively participate in professional team efforts.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
Ability to relate effectively to co-workers, advisors, community and professional leaders.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Knowledge of CCE systems and practices.
Responsibilities/ Essential Functions:
Administrative Direction (10%):
With moderate initiative and discretion, plan for delegated and assigned administrative, financial, marketing and/or mass media, Human Resources and information technology functions for the Association.
Assist with planning the overall administration of the Association.
Assist with planning for Association's expenses/budgets, marketing and/or mass media and staffing needs.
Communicate the need and make recommendations for the purchase of equipment and supplies.
Administrative Management (15%):
Advise managers regarding recruitment, ensuring awareness of policy and procedure as well as providing advice on recruiting sources and costs.
Provide oversight of bi-weekly payroll processes.
Monitor Human Resources related issues as they occur and notify Operations Effectiveness Manager and/or Executive Director to address as needed.
Manage employee related incident reports and coordinate Worker's Compensation process as needed.
Follow standard operating procedures for efficient business operations.
Manage crisis situations concerning staff and the building and grounds.
Administrative Coordination/Operation (70%):
With high initiative and discretion, perform a moderate amount of highly complex tasks to support the administration of the Association or specific departments as assigned.
Provide administrative support for local Human Resources functions including, but not limited to:
Update legal posting as appropriate and implement Human Resources best practices as identified.
Coordinate and implement payroll procedures.
Coordinate and implement processing of benefits with all new hires to be in compliance with established policies and procedures.
Provide coordination for all aspects of the local leave system ensuring that these systems conform to local Association leave policies.
Coordinate hiring process for employees, including hire paperwork and entering them into Human Resource Information Systems.
Serve as association's designated employee for conducting background check processes with criminal history record, sex offender registry and driving clearance.
Coordinate Human Resource processes for student hires, including work-study and paid internships.
Complete special reports and projects relating to Human Resources as appropriate.
Maintain Human Resources personnel files.
Provide administrative support for local Finance functions including, but not limited to:
Make bank deposits as requested.
Complete special reports and projects relating to Finance as appropriate.
Maintain "Petty Cash" and act as designated check signer for Association business.
Serve as internal auditor for financial processes such as credit card billing, rectifying monthly payroll, etc.
Provide administrative support to the Board of Directors as assigned.
Effectively maintain professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.
Maintain a high level of confidentiality in all position responsibilities.
Complete special reports and projects as assigned relating to Operations as required.
Collaborate with administrative staff to provide general office and reception support as necessary/required.
Professional Improvement and Other Duties as Assigned (5%):
In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Carry out assignments and other duties as assigned by supervisor, including but not limited to local fairs, community activities, etc.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Health and Safety (Applies to All Duties and Functions):
Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/ EPO and Policy (Applies to All Duties and Functions):
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.
Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures and Cornell Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive and receptive manner
Excellent benefits, based on eligibility, including:
Vacation, Sick and Personal time
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Voluntary Tax Deferred Annuity
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
Vision Access Program
Employee Assistance Program
How To Apply:
Applicants (including current employees of other Cornell Cooperative Extension Associations other than Tompkins) must apply online through the APPLY button in this job posting. Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/
IMPORTANT! All applicants must submit a COVER LETTER (please reference the position you are applying for), a RESUME and indicate in your cover letter, resume or other document three individuals who may be contacted as REFERENCES.
Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting.
This position will remain open until a suitable candidate is identified. This position is full-time, benefits-eligible.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-6120, or via email at: firstname.lastname@example.org.
Equal Opportunity Employment
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.
Association Operations Coordinator II
Pay Rate Type:
Number of Openings:
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
Internal Number: WDR-00021744
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