Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Office of Sponsored Research Services. The position is located at 4240 Duncan Ave.
Responsible for preaward proposal submission, outgoing subaward and award activities in support of research, training, and other sponsored activities at Washington University. This position is responsible for managing the high volume of activities of the staff in a way that ensures compliance with internal policies and external agency guidelines.
Responsible for the preaward administration, coordination of the review and submission of proposal submissions of grants, contracts, incoming subawards, dbGaP and Loan Repayment Program applications to external funding agencies.
Ensures that all submissions are successfully submitted prior to their external agency deadline.
Responsible for the outgoing subagreement process. This includes drafting, expediting, negotiating and administering University’s outgoing subagreements while upholding the institution’s business principles, policies, and goals.
Oversees award activities that occur after account set up (e.g. carryover, No-cost extensions, PI transfers).
Responsible for award exception/audit reporting and award reporting.
Provides training and guidance regarding award activities and account set up.
Supervises a team of 6 grant analysts. This includes training, mentoring, supervising and providing back-up assistance when needed, and human resource management functions including annual performance evaluations and other activities as necessary.
Acts as a University signing and institutional official for proposal submissions, awards, subawards and other research administration related activities and correspondence.
The position requires direct contact with professional staff at the federal government, with non-federal sponsors, corporate sponsors, with other institutions, and with faculty and administrative staff at the University.
Due to complicated systems at the heart of research administration at WashU, this position requires a substantial understanding and expertise within the proposal development, financial, and compliance systems critical to successfully managing a deadline-driven, high-pressure environment.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manages the high volume, high pressure and increasingly complicated preaward review and processing of all proposal submissions by WashU faculty to external funding agencies. Supervises Grant Analysts/Research Grant Specialists and Senior Grant Analysts who perform these activities. Submissions are reviewed for adherence to Federal, agency, University, and School guidelines and policies. Budgetary and compliance information is also reviewed to ensure accurate and timely submissions. Functions as authorized institutional official for proposal submissions providing University signature as final approval.
Manages the outgoing subargreement process. Supervises Grant Analysts and Senior Grant Analysts that draft, negotiate, and finalize outgoing subawards, including complex contractual flow thru terms, with community partners, and other academic institutions. Manages process to move outgoing subagreements through organizations, obtaining the necessary terms, authorizations and signatures to close transactions prior to deadlines. Periodically review and revise standard agreements to reflect changes in University research policies and applicable federal laws and regulations. Identify, interpret, and explain various contractual issues and relevant consequences of those issues such as compliance, conflicts-of-interest, and accounting concerns. Functions as authorized institutional official for outgoing subagreements providing University signature as final approval.
Manages, trains, mentors, and evaluates staff to provide services outlined for Grant Analysts/Research Grant Specialists and Senior Grant Analysts for quality control and consistency. Assists with educational classes for the WashU community on research administration topics as needed.
Prepares/provides management reports needed to monitor internal workflow and as needed and as requested. Assesses workload and redistributes as needed to ensure the best possible efficiency and customer service.
Oversees award activates that occur after account set up (e.g. carryover, No-cost extensions, PI transfers). Responsible for award exception/audit reporting and award reporting. Provides training and guidance regarding award activities and account set up. Award numbers and data must conform to federal, agency and WashU policies and regulations.
Attends meetings and coordinates with other University areas to contribute to overall assessment, operational effectiveness and improvement of systems and processes.
Interacts and has direct contact with various professionals at funding agencies and within WashU. Maintains knowledge of regulatory and policy changes of federal agencies and pertinent non-federal funding agencies that impact research administration at WashU.
Perform other duties as assigned.
Bachelor’s degree plus 5 years of experience required in research administration, or an equivalent combination of education and experience.
Research administration experience in a large university preferred
Supervisory experience preferred
Conceptual, analytical, interpersonal and supervisory skills
Excellent verbal and written communication skills
Ability to bring a significant understanding of the issues required in the daily operations in a university sponsored research services office
Ability to exercise sound judgment, discretion and tact at all times
Demonstrated leadership experience skills
Ability to maintain a detail-oriented workload
Rapid proficiency of University proposal development and account profile systems
Strong analytical and organizational skills with attention to detail
Ability to function independently and effectively under constant deadlines and high volume
Ability to prioritize multiple tasks/requests/assignments
Excellent customer service
Able to manage stress in the workplace
The hiring range for this position is $60,801 - $79,092 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.