Center on Democracy, Development, and the Rule of LawStanford University's Center on Democracy, Development and the Rule of Law (CDDRL), part of the Freeman Spogli Institute for International Studies (FSI), engages in research, training, teaching, and outreach, and organizes intellectual and policy dialogues aimed at increasing public understanding of economic and political development. Founded in 2002, CDDRL collaborates with scholars, policymakers, and practitioners around the world to advance collective knowledge about the linkages between democracy, sustainable economic development, and the rule of law. Position Summary:The CDDRL Finance Manager will manage the financial affairs for CDDRL within FSI, including: long-term financial planning, oversight of budgets and discretionary funds; preparation of budgets and monthly/quarterly/annual financial reports; compliance with university, sponsor, and federal policies and procedures; administration of pre-and post-awards of federal and non-federal grants, contracts, and gifts; regular communication with Principal Investigators (PIs), principal staff, and the Sponsored Projects Office in the management of accounts, and as a resource; review/approval of financial transactions; monitor project and activity throughout project lifecycle; and identification, follow-up, and resolution of financial issues in a timely and professional manner. The ideal candidate will have a strong command of Stanford's financial systems and policies, knowledge of principles and practices of financial management; excellent quantitative and analytical skills; ability to interpret Stanford, federal, and sponsor policies and guidelines; ability to handle complex assignments under tight deadlines; strong computing skills, including MS Word, Excel, and Oracle; reliability, independence, discretion, and integrity; proficiency in Stanford financial systems strongly preferred. They should be well organized, detail-oriented and able to work collaboratively with colleagues. For consideration, please provide resume and cover letter. Background check required for all final candidates. In this role, you will:Financial Management and Analysis (approximately 70% of time)
Perform structured analysis; conduct data mining; identify, clarify, and investigate discrepancies and exceptions; proactively develop solutions and processes.
Maintain, reconcile, review, combine, and validate financial data sets and accounts, utilizing financial reports, financial databases, and key financial information.
Contribute to development of budget, forecasting, and analyses to be used for key activities or decision making.
Run and analyze financial reports, often from multiple systems; assist in preparation of management information reports.
Resolve issues within immediate work unit; Perform preliminary analysis, recognize exceptions and recommend solutions that may require policy changes or the development of new processes.
Ensure works complies with complex internal policies and external regulations which may require interpretation.
Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others.
Serve as a first line resource to client groups on matters in work unit.
Understand and participate in cross training on core functions in work area or unit; serve as a back-up to other functions.
May supervise the day-to-day activities and provide on the job coaching and training to other staff, as needed/ Research Administration (approximately 30% of time)
Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
Develop, prepare, and finalize project budgets, and provide budget justification.
Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
Develop and communicate reports supporting project status; create effective forecasting and decision aides.
Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
Understand, apply, and advise on university and government policies for projects.
Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
Participate in and contribute to process improvements. Lead other staff in group projects
May participate as a mentor and provide cross-training as needed To be successful in this role, you will bring:
Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
User knowledge and demonstrated experience of financial systems; internet and computer literacy.
Understanding and ability to apply basic accounting skills and concepts.
Excellent oral, written, and communication skills. Ability to understand, interpret, and communicate policies and procedures.
Competency in project management.
Basic knowledge of governmental regulations.
Strong accounting skills; knowledge of accounting principles.
Ability to complete Cardinal Curriculum I and II within first year in role.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Extreme attention to detail.
Ability to work well independently, but also to seek or offer assistance when needed.
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Excellent time management and organizational skills. Certifications and Licenses:
Cardinal Curriculum I and II must be completed to remain in this position.
Certified Accountant or Auditor or similar credential desired. In addition, preferred requirements include:
Stanford finance experience, including advanced proficiency with Oracle systems, Oracle Business Intelligence Reporting and Tidemark. Why Stanford Is for YouImagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow.
We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture.
We provide superb retirement plans, generous time-off, and family care resources.
A healthier you.
Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun.
Stroll through historic sculptures, trails, and museums.
Enjoy free commuter programs, ridesharing incentives, discounts and more. Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information
Location: Dean of Research, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.