The Gifts & Records Coordinator is responsible for recording and receipting the charitable contributions received by Miami University. They will serve as the lead gift processor in the Stewardship Department, which will require independent judgment related to the oversight of the daily operations of the University Advancement Gift Processing unit. The Gifts & Records Coordinator will ensure the quality, integrity and accuracy of all donor information.
Responsible for training all new University Advancement staff on Banner database system.
Responsible for all Alumni Weekend activities with regards to Stewardship team, including staffing assignments, organizing supplies, etc.
Monitors gift processing operations, ensuring smooth work processes and accurate records while answering staff questions.
Records gifts and pledges to the proper accounts, including the completion of daily deposits.
Creates and maintains constituent records in Banner.
May assist in the performance of various financial tasks including fund set up, FOAPL string review, working with Treasury and various departments regarding the fund set up of designations.
Submits weekly feed to finance based on weekly gifts processed.
Knowledge of computer systems, databases, Microsoft Office.
Direction Received: Reports to Associate Director Gift & Records Processing
Direction Given: The position may provide functional supervision of classified staff when needed (in the absence of the Associate Director Gift & Records Processing). Direct administrative supervision over staff during Alumni Weekend.
EO/AA Statement and Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of sex/gender (including sexual harassment, sexual violence, sexual misconduct, domestic violence, dating violence, or stalking), race, color, religion, national origin (ancestry), disability, age (40 years or older), sexual orientation, gender identity, pregnancy, status as a parent or foster parent, military status, or veteran status in its recruitment, selection, and employment practices. Requests for all reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at http://www.MiamiOH.edu/campus-safety/annual-report/index.html (http://www.miamioh.edu/campus-safety/annual-report/index.html), which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2225.
Bachelor's Degree or higher, or one year of experience in gift stewardship, accounting, or gift processing
Experience in overseeing staff and projects
Strong proofreading, spelling and editing skills
Ability to manage multiple projects exhibiting flexibility
Keen attention to detail and thoroughness in completing assigned duties
Collaborative style, combined with the ability and desire to work in a team-based environment
Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information
Internal Number: 496435
About Miami University
“Miami University, a student-centered public university founded in 1809, has built its success through an unwavering commitment to liberal arts undergraduate education, with complementary quality graduate programs, and the active engagement of its students in both curricular and co-curricular life. With a student body of 16,000, Miami effectively combines a wide range of strong academic programs with faculty who love to teach and the personal attention ordinarily found only at much smaller institutions. Faculty and staff are highly valued for their contributions toward the Miami experience. Employees enjoy a competitive benefits package and stable work environment as they work to support the university’s educational mission. Miami’s main campus is located in Oxford, Ohio, 35 miles northwest of Cincinnati, with regional campuses located in Hamilton and Middletown, Ohio, and a center in Luxembourg. Known as one of the most beautiful campuses in the nation, Miami, the nation's tenth oldest public university, is recognized for its striking red brick Georgian-style architecture and tree-shaded lawns. Take a Virtual Tour from our website.”