The Director of Development and External Affairs serves as member of the organization’s executive leadership team and an active participant in making strategic decisions affecting the organization's long-term fundraising strategy consistent with the mission and vision of the organization. Reporting to and working in close collaboration with the Executive Director, this position is responsible for overseeing all fundraising and development activities. The successful candidate will help forge new relationships to build the organization's visibility, impact, and financial resources.
The Director of Development and External Affairs will design and implement a comprehensive plan for developing key external alliances by cultivating individual and philanthropic support. An innovative leader will work to expand and diversify the organization's donor base/pipeline and work closely with team members to secure funding for new and existing initiatives. This person will collaborate with the board of directors, particularly the development committee as well as the finance committee, to actively engage in and support fundraising efforts and long-term financial strategies. Lastly, the Director of Development and External Affairs will direct the work of three Development Managers to secure and strengthen the organization's financial health and support the expansion of the organization’s network, capacity and continued programmatic success. This leader must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The ideal individual will have strong leadership abilities, excellent collaboration skills, and has proven success in developing and implementing fundraising and communication strategies.
Development & Fundraising
Establish a comprehensive fundraising strategy to increase and diversify the organization's portfolio, with specific targets to grow beyond the current $2.7M budget through the solicitation of public and private foundations, major gifts, special events, and corporate and firm support.
Establish annual and long-term fundraising targets, while implementing and monitoring progress towards fundraising goals.
Increase and diversify the organization's overall existing development portfolio.
Manage the organization's marketing, website, social media and mass communications; coordinate all formal media and public relations; and ensure fidelity to the organization’s brand guidelines.
Oversee production of all fundraising communications, including annual appeals and thank-you letters and ensure timely execution of the mailings.
Collaborate with the Director of Finance to develop and implement the organization's financial strategy, budget planning, the identification of budgetary needs and the implementation of the fundraising strategy to meet those needs.
Manage and ensure accuracy of fundraising systems, and reporting. This includes, preparing department reports for all board meetings, generating financial queries and reports to analyze fundraising strategies and coordinating with the Director of Finance to ensure accurate accounting.
Participate in Development Committee and Board Meetings.
Management of Foundation Grants
Monitor philanthropic trends as they relate to the organization's work and analyze impact to suggest programmatic and fundraising modifications as appropriate.
Review and track all existing and potential commitments/proposals, including grant submissions and contracts to ensure timely completion of obligations and submission of written and financial reports.
Oversee and manage foundation and corporate relationships, and use appropriate tools and strategies to maintain historical information, such as giving history, streams of funding, and the organization's programming goals to ensure success.
Donor Management & Cultivation
Work with Executive Director, Board of Directors, and Associate Board to plan and implement fundraising initiatives focusing on increased giving from individuals, law firms, and corporations, through events, and major donor solicitations, as well as planned gifts.
Develop and implement a stewardship program aimed at cultivating deeper ties with donors; cultivate, solicit and steward major donors and actively cultivate lower level donors to increase giving levels.
Build a robust donor base: develop and maintain key long-term relationships with donors and prospects.
Implement and execute a high-quality donor experience through correspondence, volunteer engagement, events, mailings and acknowledgements.
Work with the Volunteer and Events Manager and Executive Director to inspire volunteers to become donors.
Oversee appropriate staff to manage data base and data entry relative to donor information and gift processing; provide and present statistical analysis to board and executive team; Maintain accurate records in database of donor history and cultivation efforts.
Work with Development staff to ensure all pledges are fulfilled in a timely manner.
Oversee all fundraising events, including the Annual Gala Event, and development cultivation events.
Develop and implement “friend-raising” and outreach efforts that make effective use of the Executive Director, Board of Directors and staff/clients (as appropriate) to advocate for the organization’s work and engage in fundraising pitches.
Serves as a member of the Executive Team providing leadership in developing agency-wide priorities for the strategic plan and monitoring performance of service delivery methods.
Provides leadership, coaching, and accountability for all direct reports; Builds positive departmental culture.
Ensures that timely, consistent, and detailed performance feedback is provided to each direct report. Responsible for ensuring direct reports are performing at a satisfactory level.
Supervises and cultivates the program leadership team to ensure the organization is agile and responsive to changing conditions, new programs, and unexpected challenges impacting clients and our communities.
Responsible for development team onboarding and providing oversight of department hiring processes.
Provide resources and support to address staff’s needs, identifies and secures professional development opportunities for staff, provides coaching and supervision, and manages and resolves conflict.
Monitor and report regularly on the progress of the department.
Collaborates with the Executive Director to create and implement annual department budget and strategic plans;
Responsible for oversight and management of overall program budget, including monitoring program spending and variances;
Collaborates with Program and Admin team to provide timely content for grant applications, funding proposals, and grant reports;
Ensures compliance with funders’ reporting requirements;
Responsible for approving all program staff expenses and reimbursements and check request process;
Responsible for managing department contract renewals and billing submissions.
Performs other duties as assigned.
Development/Fundraising: Proven success in development for a small nonprofit. Experience running capital campaigns and success fundraising from multiple donor channels. Proven track record in obtaining private resources through major individual gifts, corporate sponsorship's, foundation support, and government grants; Ability to influence and engage a wide range of donors and build long-term relationships. Able to work independently without close oversight.
Project Leadership: Experience in planning, leading, delegating and managing development projects, including coordinating with peers to achieve desired outcomes, and tracking and reporting on progress to executive team and/or board of directors. Strong organizational skills; Flexible and adaptable style; A leader who can positively impact both strategic and tactical fundraising initiatives; A multitasker with the ability to wear many hats in a fast-paced environment and manage multiple projects and deadlines while producing quality results; Possesses exemplary attention to detail: Strong organizational and time management skills.
Entrepreneurial Spirit: Takes initiative and actively seeks to deepen current donor relationships and to forge new ones.
Communications: Skilled in creating powerful, compelling written and oral communications for fundraising; Ability to convey complex ideas through brief, simple materials; Experience and credibility when presenting materials to external audiences; Excellent communication skills, both written and oral. Comfortable making pitches in person and personally asking people for money.
Influencing: Possess ability to influence and engage direct and indirect reports.
Collaboration: Effective at working with others to reach common goals and objectives.
Relationship Building: Skilled at establishing and cultivating strong relationships with peers, across different levels of the organization and externally; Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team environment; A proven ability to hire, coach, and lead employees as an effective team of closely coordinated, highly professional, self-accountable team players.
Technical Experience: Strong computer skills including proficiency in Microsoft Word, Excel & PowerPoint; Have a keen interest in creatively using state of the art technology to meet the organization’s development goals.
10 years of professional experience in a nonprofit organization; demonstrated success in a development/ fundraising function (managing and forging relationships with multiple donor sources). Track record of success in raising major gifts and writing complex proposals for various audiences.
Knowledge of and connections to funding in the Chicago Philanthropic Community
5 years of technical writing, grant writing, fundraising and event planning experience.
5 years of supervisory experience.
Experience developing fundraising budgets and preparing financial reports.
Tangible experience of having expanded and cultivated existing donor relationships over time
Flexible and adaptable style; a leader who can positively impact both strategic and tactical fundraising initiatives.
Experience working in donor tracking systems required.
Experience in Sales or Marketing a plus.
Sit for long periods of time
Speak clearly so listeners can understand.
Must be able to handle working in a stressful work environment.
The employee is regularly required to sit, walk, talk, read, see and hear. The employee is frequently required to use hands and fingers to type, handle, or feel and reach. The employee is regularly required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.
Work is performed in am office environment.
Monday through Friday 9:00am to 5:00pm, 40 hours per week. Occasional weekend and evening work will be required relative to events and cultivation opportunities.
Additional Salary Information: We offer a generous benefits plan that includes health, vision, dental and life insurance, and 403(b) retirement account. In addition, the organization offers generous paid time off and 10 paid holidays per year.
Please include a cover letter, resume, and salary requirements.