Reporting to the Executive Director of Global Operations, the Associate Director role is a newly created position that will primarily oversee Cornell's centrally managed foreign legal entities, while also supporting the office's broader international support and consulting functions. It is an exciting opportunity for someone who wants to have their hands in all facets of business, while supporting Cornell's mission of learning, discovery, and engagement.
Working closely with the Executive Director of Global Operations and International HR Director, s/he will oversee and coordinate the--often complex--international business operations and administration (e.g., compliance, financial performance, accounts payable, accounts receivable, banking, intercompany transactions, human resources, payroll, policies, etc.) of the Office of the Vice Provost for International Affairs' legal entities, currently operating in China and India, and one registered in New York State. Understanding all sides of the operations, s/he will liaise with campus stakeholders such as University Counsel, Division of Financial Affairs, Office of the Treasurer, Export Controls, colleges/schools and units, and external stakeholders across different time zones such as accounting firms and consultants, to ensure efficient and compliant business practice. We expect ongoing growth in campus utilization of these entities, so s/he will be responsible for establishing new systems and/or processes to address the increased need for support and coordination. S/he may need to act in a corporate officer role within one or more of the entities, should the business need arise.
In addition, s/he will help support the office's international consulting and support functions. This function will also involve working to identify and streamline processes institution-wide to help integrate workflows between central offices and/or bolster support to units conducting work outside of the United States.
This is a hands-on role with lots of varied and interesting work, blending transactional acitivites in nature and involves getting into the details, but requires strategic thinking, with an eye on building processes and improving operations.
The position is based at Cornell's Ithaca, New York campus.
About Global Operations
Within the Office of the Vice Provost of International Affairs, Global Operations is an ambitious, cross-functional team dedicated to providing the Cornell community with high quality customer service and holistic preparation and solutions for international collaborations, projects, travel, and operations.
The Global Operations team works to ensure coordinated greater operational efficiency, communication across the institution, and compliance with regulatory obligations to enable Cornell's units to reliably achieve programmatic goals. The team partners with numerous stakeholders across campus to help address questions and offer creative problem solving for engaging internationally. We interpret policies and advise stakeholders on processes related to international operations, adjusting as needed for country-specific regulations and expectations.
Due to the evolving and diverse nature of our work, we embrace on-going change and are dedicated to continuous learning about the field and emerging areas of risk. We place a high value on new technologies to increase our capabilities, improve our operations, and serve the Cornell community.
Our portfolio includes:
Navigate, Cornell's online resource for off-campus work (navigate.cornell.edu)
International contract management and advising; utilizing the Icertis Contract Management platform
Legal, tax, and regulatory compliance abroad
Cornell's legal entities in China and India, including HR, tax, payroll, accounting, service agreements, corporate compliance, and corporate secretarial services
International HR and other staffing needs abroad
Travel health and safety and critical incident response
Bachelors' degree in relevant field with five to seven years of relevant experience, or equivalent combination of education and experience.
Background in managing budgets, financial processes, procedures, and internal controls.
Willingness to act as a foreign bank authorized signatory and file the required FBAR (Foreign Bank and Financial Accounts) with the IRS annually.
Demonstrated attention to detail, with excellent analytical and organizational skills.
Global mindset with the ability to work with a wide variety of constituencies both within and outside of the University (e.g., senior leadership, staff in other administrative support functions, faculty, outside consultants, foreign governments, etc.).
Excellent verbal, written, and interpersonal skills with an ability to handle sensitive and confidential information.
Excellent computer skills (including Microsoft Word, Excel, Power Point, knowledge/experience setting up databases, tables).
Ability to maintain multiple, sometimes unrelated workstreams simultaneously.
Service-minded and detail-oriented individual who thrives in a collaborative environment that encourages critical, strategic thinking with proven ability to also work and learn independently.
Knowledge of business process improvement tools and techniques and ability to understand, monitor, update, or enhance existing business or work processes.
Willingness to work in different time zones to support requirements across geographies.
Willingness to travel internationally, if necessary.
Travel for Ivy
Plus meetings and professional conferences may be required.
Willingness to act in an official corporate role within a foreign legal entity, if necessary.
Master's degree in relevant field.
Professional experience in human resources, risk management, tax, and/or audit functions.
Experience of intercompany accounting and operations, preferably in an international context.
Experience working in a company outside of the U.S.
Knowledge of higher education and Cornell University.
Experience managing corporate records and minute books.
Experience negotiating legal contracts.
Chinese language a plus.
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No Visa sponsorship is available for this position.
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