Assistant Director, China Center Programs & Initiatives - 1903782
Required Qualifications : (As evidenced by an attached resume)
Master's degree in Education, Counseling, Business, or a related field.
Three years of full-time, supervisory level experience in international education/relations, with at least two of the three years involving the following experience:
Budget management experience to include financial reporting, financial modeling and planning.
Managing and coordinating university-level international recruitment and information sessions.
Coodinating international student lecture series, specifically related to mental health wellness and academic succes.
Working with Chinese academic institutions and university-level Chinese students.
Utilizing PeopleSoft and Terra Dotta or an other enterprise software with a strong focus on Enrollment Management, Student Financials and Reporting Tools (Query Manager).
Proficiency in OmniUpdate or other content management systems.
Primary Purpose : The China Center Assistant Director will be responsible for the development and implementation of all state-side China Center programs and initiatives. The incumbent is expected to (i) develop and execute international student success initiatives, (ii) plan and execute short term training programs, (iii) manage the international students mentoring program, (iv) manage the China portfolio of the Global Summer Institute, (v) manage the admission of Chinese students to Intensive English Programs and assist with the admission of Chinese students to regular academic programs. The incumbent will also manage and direct all the administrative matters of the China Center. The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.
International Student Success Initiatives :
Plan and execute initiatives that will contribute to international students' success. The incumbent will manage the development and implementation of a mentoring program targeted to international students.
Review and approve all templates, text and guides for the mentoring program (ii) develop annual plan of action for the program and request annual funding for the program (iii) develop metrics to assess the effectiveness of the program and host quarterly reviews with the vendor to gain insights for program improvement; and provide quarterly reports to the Dean on the effectiveness of the program.
Manage the flow of confidential information between the Mentor Program and the Center for Prevention and Outreach and will lead the effort to provide Counseling & Physiological services for students identified from the online platform, as needing these services.
Develop plans for and oversee the delivery of student workshop series encompassing topics such as (i) Mental Health Awareness (ii) Financial Management - From Budgeting to Identity Theft (iii) Stress Management (iv) Career Advise and Guidance (v) Public Speaking and Effective Study Skills for International Students and (vii) Strategic Reading for International Students.
Secure the commitment of experts in these areas, to present at each session and extensively market & promote these workshops to students.
Student Recruitment & Enrollment Management:
Assist with formulating China-specific student recruitment plans. The incumbent will travel to China to assist the student recruitment manager with pre-orientation sessions in Beijing, Shanghai, Guangzhou and other cities.
Assist with in-country information sessions and pre-departure programs for newly admitted undergraduate and graduate Chinese students.
Serve as an advisor to admitted students on academic programs, cost of attendance and campus life information.
Assist with the production and review of all flyers, bulletins, banners, recruitment related posters for print; and all web content promoting SBU on the China Center website.
Responsible for assigning a PeopleSoft student group and an application center designation to all students recruited by the China Center to allow for accurate audit, reporting and tuition revenue sharing.
Give advice on and validate data from reports, queries and databases capturing student academic progress, attrition, degree completion and academic standing of students recruited by the China Center.
Short Term Training Programs :
Develop plans for and execute short term training programs. The incumbent will develop curriculum for training programs based on interest from our international partner institutions. Promote these short term training programs in the China market.
Develop complete program offerings and itinerary for the programs. Seek written commitments from campus units to deliver specific academic components of such short term training programs.
Create and obtain a fully executed Memorandum of Understanding ( MOU) as the steering document for each training program.
Develop a budget for each program.
Secure Procurement's approval for the purchase of all goods and services relevant to the delivery of the programs. Secure academic space, campus card, ID numbers, insurance coverage and all other administrative matters specific to the delivery of short term programs.
Conduct Restricted Party Screening of all participants in these short term training programs.
Develop metrics to assess and measure the effectiveness of the programs.
Conduct post event reviews of short term programs with the goal of improving such programs.
China Center Operations Management :
Provide comprehensive administrative support to the Director, faculty, and staff of the Center on matters of personnel, budget and associated University, Research Foundation (RF) and Stony Brook Foundation (SBF) policies and procedures.
Provide efficient and professional written and verbal communication on a range of highly confidential and day-to-day issues on behalf of the China Center, the China Center's Board of Directors, and the Director.
Assist SBU departments, faculty, and staff in coordinating visits and training programs with Chinese faculty and business professionals.
Participate and contribute to the Center's long term planning, strategy formulation and vision casting.
Serve as liaison between various administrative offices (e.g. telecommunications, accounts payable, purchasing), including high level interactions with the President's Office, government officials (of both US and China) and Chinese universities.
Train and supervise undergraduate/graduate student staff
Manage the China-specific Parental Association network to engage and inform parents on the opportunities, policies and programs of SBU.
Collaborate with the Study Abroad office to coordinate on the ground logistics of SBU study abroad programs in China.
Collaborate with International Admissions, the Graduate School, and the Office of Global Affairs (OGA) on the admission process for all Chinese students.
Assist with organizing in-country information sessions and pre-departure programs for newly admitted undergraduate and graduate Chinese students.
Manage the development of new summer study abroad programs where SBU faculty teach Stony Brook courses at SBU China Center sites, allowing students to earn SBU credits in China; and promote these programs extensively to attract Chinese nationals at other SUNY and U.S. institutions.
Manage SBU's Chinese global sites, including dual degree programs, and other customized agreements (i.e. 3+1+1 degree programs).
Manage the appointment/reappointment documentation for all non-salaried affiliates, visiting scholars, student workers and visiting faculty, who are directly related to the China Center.
Assist the Visa & Immigration Services unit with all compliance reporting matters with respect to China Center staff.
Work with the Office of Marketing and Communications to create cohesive and customized marketing materials for the Chinese markets (i.e. potential students, current students, alumni, parents, partner institutions, etc.)
Budget and Finance:
Assist the China Center Director with the development of strategic budget requests and revenue-sharing commitments for the China Center.
Create budget to actuals analysis for each short term training and all international student success programs. Negotiate contracts with vendors for all China Center (state side) related services.
Document and make available to the Procurement Office, price justifications for all goods and services related to state-side China Center initiatives, as per the NYS Finance law requirement.
Research vendors' published price lists for services, compare similar services purchased by other institutions and develop historical cost and price comparisons to inform future purchases of services.
Translate to English (or English to Chinese) all contracts, invoices, agreements and publications as they relate to the China Center initiatives.
Implement a regular process of reporting on expenditures for short term training programs.
Independently manage all the day-to-day expenditures of the China Center, for all accounts: State, IFR, SBF, and IDC.
Provide spending projections for long term planning and analysis. Create proposals to secure grant funding for the International Student success Initiatives.
Scholarship Development :
Assist with the development of a scholarship programs targeting the most academically prepared Chinese international students.
Create, review and publicize the written scholarship policy, criteria and rubrics for the awarding of scholarships.
Provide guidance to the Office of Financial Aid on the administration of such scholarships.
Certify the list of awardees to the Financial Aid Office and provide rationale for awards.
Non-Essential Duties: Other duties or projects as assigned as appropriate to rank and department mission.
Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
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Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
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Official Job Title: Director Special Student Programs
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Office of Global Affairs - China Center-Stony Brook University
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30 a.m. - 5:00 p.m. Pass Days: Sat, Sun
Posting Start Date: Dec 23, 2019
Posting End Date: Mar 3, 2020, 4:59:00 AM
Salary Grade: SL4
Appointment Type: Term
Internal Number: 1903782
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.