The Department The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services which may include compiling and maintaining original City records, conducting elections, City Council Agenda preparation, minutes, Municipal Code and Charter maintenance and distribution and commission/committee recruitment and related activities.
The Position The Deputy City Clerk III is a management position that supervises the daily operations of the City Clerk's Office. Under general direction from the elected City Clerk, the Deputy City Clerk III manages and coordinates the programs and activities of the office; supervises office staff responsible for maintaining official City records, conducting elections, and providing information to the public; coordinates assigned duties and responsibilities with other City Departments and outside agencies; provides highly responsible and complex administrative support for the City Clerk, the City Council and various commissions; and performs related work as required. In the absence of the City Clerk, the incumbent exercises signatory authority for contractual agreements of the City Council and for other official documents.
Education and Experience Any combination of education and experience that provides the knowledge and skills required is qualifying. A typical way to obtain the knowledge and skills would be: Four (4) years of progressively responsible experience performing professional administrative support and complex office administration duties within a public agency, which includes at least one year of experience in a supervisory or management position.
A Bachelor's degree or equivalent with major course work in business administration, public administration or closely related field and designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks (IIMC) is highly desirable.
Licenses and Certifications Possession of a valid Class C California Driver's License and a safe driving record. A valid Notary Public License must be obtained prior to the completion of the probationary period and maintained thereafter.
Ideal Candidate In addition to the minimum qualifications, the ideal candidate will possess:
Bachelor's degree or equivalent with major course work in business administration, public administration or a closely related field;
Supervisory experience in a City Clerk's Office;
Designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks (IIMC);
A high degree of sensitivity to the public and constituencies;
Strong public contact, communication, and interpersonal skills to effectively interact with all levels of staff and City Officials with tact, diplomacy, ethics, and integrity;
Records management experience;
Budget preparation and management experience;
Strong writing and analytical skills;
Ability to think strategically, anticipate problems, and bring innovative solutions;
Excellent organizational and research skills with the ability to follow through;
A proven track record of delivering high-quality, error-free products with tight deadlines; and
Ability to work a flexible schedule (days and evenings) to accommodate City Council and Commission meetings and deadlines.
Additional Salary Information: $7,914 (Minimum) - $9,497 (Reference) - $10,922 (Maximum) per month.
Appointments are typically made between the minimum and the reference point of the range, depending on qualifications.
About City of Torrance
The City of Torrance, located in Los Angeles County’s South Bay, borders on the Pacific Ocean and beach communities to the west and the Palos Verdes Peninsula to the south. Ideally situated near the 405
(San Diego) freeway and twenty minutes from the Los Angeles International Airport, Torrance occupies 21 square miles, including a ¾ mile stretch of beach and the Madrona Marsh, a fresh water habitat. Torrance is within a 45 minute drive of many of Southern California’s major attractions.
Incorporated in 1921 and chartered in 1947, Torrance has a population of 147,405 and is the 8th largest city within Los Angeles County California.
The City of Torrance is governed by the Mayor-Council-City Manager form of government with an elected Mayor and six Council Members who appoint a City Manager, and a City Attorney. City Clerk and City Treasurer are also elected. The Executive team works under the direction of the City Manager based on merit principles. Torrance is a full service city with an annual budget of approximately $200 million and a staff of over 1300 organized in 13 departments.
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