Hire, supervise, train and assign workload for 15 accounting staff for the Departments of Pediatrics and Ob/Gyn.
35% Supervise accounting staff: hire, terminate, discipline, prioritize and assign work; conduct performance evaluations; ensure staff are trained; ensure employees follow policies and procedures; maintain a healthy and safe working environment. Meet regularly with staff to provide leadership, education, and guidance. Build and maintain a cohesive team of accountants. Provide effective feedback with continuous improvement as the ultimate goal and attained through training, coaching, and providing a positive role model for staff.
20% Issue Resolution: Work with department staff and/or representatives from collegiate and central units such as Controller’s Office, Sponsored Projects Administration, and the Office of the General Council on complicated accounting issues. Define issue, develop solutions and lead the selection and implementation of the chosen solution. Develop policy or procedures to mitigate future risk. Navigate tactfully through roadblocks in order to meet objectives.
15% Financial Analysis: Provide comprehensive, global financial reports, projections, and budgets for projects, faculty, divisions, or departments at certain time intervals. Identify risks and opportunities with the area being analyzed. Ad hoc reporting may also be required. Supervise the production of financial reports, statements, and reconciliations, including: analyzing general ledger transactions; preparing accruals/deferrals; and explaining budget variances. Manage budget processes, assist accounting staff in developing budget and budget data entry, verify accuracy and adherence to budget instructions. Balance budget and approve for submission to college. Coordinate year-end closing processes, determine appropriate journal entries and prepare financial statements. Analyze department financial activity to identify issues that need further attention.
Position also prepares for audit as required, which included the review of internal controls; preparation of schedules; compiling of work papers; preparation of consolidated financial statements; and responding to auditor’s questions.
10% Provide consultation and training on accounting standards and procedures, internal controls, and government regulations to department and division managers and administrative staff. Educate others as to allowability of expenses and best practices. Improve current policies and processes.
10% Department Representative and process design/improvement. Represent the department on various committees to share expertise, aid in decision making and communicate information back to the department. Take the lead within the department on process design and improvement.
10% Backup staff when needed, including certified approving of documents, monitoring of faculty accounts, GME (graduate medical education), contract billing, ISO cost accounting, or other duties needed to manage the accounting function in the department/center including duties performed by accountants as needed due to openings and absences. Duties performed by accountants include providing financial support to Principal Investigator (PI) over the life of the grant (research) or contract. Partner with PI to develop subsequent budgets for multiple year awards. Monitor spending (including labor distribution), approve expenditures, forecast future spending, and analyze/determine root cause and communicate potential deficits. Ensure effort certification is completed by PI within defined deadlines. Ensure grants are closed out properly, issues are resolved with SPA, and approve expenditures that meet the University accounting standards.
Bachelor’s Degree in accounting, finance, or related field. At least eight years of relevant experience.
Three years of experience supervising professional accounting staff.
Internal Number: 334900
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.