1) This position is an entry level Research Administrator, responsible for supporting the University Research Administration (URA) Pre-Award and Post-Award Research Administrators in the development and submission of proposals, account creation, account management, and account closeout for sponsored awards at the University of Chicago.Â
2) Provide support as directed to various teams within URA and will have broad exposure to all tasks related to pre-award and post-award activities.
3) Develop and review proposals; create all advance accounts as requested by local departments and in accordance with URA business processes; intakes, processes, and accepts all unilateral awards on behalf of the University of Chicago; manages and closes awards as assigned.Â
4) Review a sponsored award agreement, determine the type of award, payment terms, reporting requirements, budget limitations, and establish/closeout accordingly per university and sponsor guidelines.
5) Read and interpret a request for proposal (RFP) and advise faculty and departmental administrators on a compliant and successful submission.
6) May update budgets in AURA based on awarded amounts and work directly with academic departments for necessary budget revisions, create accounts in ACCTS and FAS, intake and process all amendments and modifications.
7) Review Sponsor guidelines and escalate issues accordingly within the office of University Research Administration.
8) Prioritize work in order to complete assignments on a timely basis.Â
9) Partner with URA Research Administrators, and business units/departments regarding all activities associated with research administration in a timely and fiscally responsible manner.Â
10) Maintain appropriate data entry into institutional database for all proposals and account creates and modifications, ensuring data quality and documentation of any institutional risk.Â
11) Gain and maintain thorough understanding of University and Sponsor regulations.Â Â
12) Continuously seek to improve URA processes for sponsored projects.Â
13) Participate in institutional training specific to sponsored project account create as requested by the Director of Quality Management.
14) The individual is a member of a Team and must contribute to the team effort, as needed. This will involve assisting colleagues to ensure timely service to departments, units, and sponsors as needed and to perform back-up duties during vacation or sick leaves of other pre-award and post-award team staff.
1) Proactive and solution-oriented, with exceptional communication, written, verbal and analytical skills necessary to review and negotiate agreements and establish accordingly per departmental and agencies guidelines.
2) Good negotiation skills.Â Â
3) Rapid proficiency in the Service Now web-application system; review and process proposals, awards, and other grant and contract activity within Service Now, other URA systems and University of Chicago systems such as AURA, FAS, Workday, ACCTS, PETS, GEMS, e-Payments and a high level of proficiency in Excel.
4) Strong computer skills including word processing database management, and spreadsheet skills.
5) Work independently with a high degree of initiative.
6) Direct contact with faculty and administrative staff at the University, and close collaboration with all staff within the office of University Research Administration (URA).Â
7) Customer service is a high priority of the office and civility and professionalism are required at all times.
5) Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
1) Sit for 4 hours or more.
2) Use computers extensively for 4 hours or more.
3) Review and process information within a computerized web system throughout most of the work-day.
4) Travel to various on-campus locations.
5) Use standard office equipment.
6) Some travel needed.
1) Minimum requirements include a college or university degree in related field.
1) Relevant experience working with sponsored research administration.
2) Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133, 2 CFR 200) or interpretation of similar regulations.
3) Some legal or paralegal work experience is a plus.
4) Some experience working with sponsored research administration in an academic environment.
2) Cover Letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR07476
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.