This position is responsible for managing and supervising the operations of the department and serving as custodian of all legal documents for the City. This position is also responsible for overseeing the collection of City revenues, implementing and enforcing City ordinances, and acting as election superintendent.
Interviews, hires, trains, counsels, and evaluates department employees; recommends disciplinary actions, promotions, and salary increases; assigns duties.
Serves as administrative assistant for the Mayor and Council: prepares meeting agendas, records and preserves official meeting minutes and other official documents, receives legal service of papers, ensures that ordinances are codified, and implements parliamentary procedures.
Signs, certifies, indexes, and preserves City ordinances, resolutions, contracts, reports, and other documents; maintains files.
Resolves customer complaints.
Supervises, directs, counsels, and evaluates the performance of department personnel; develops and implements department operating procedures.
Attends all bid openings; records bids; maintains files of completed bids.
Develops and implements the department budget.
Conducts City elections, including maintaining files on candidates and results, distributing absentee ballots, preparing related reports, hiring and training election officials, ordering supplies, registering voters, and counting ballots; performs the duties of Election Filing officer.
Provides orientation to newly elected officials
Attends training classes and seminars as required.
Makes travel arrangements for Mayor and Council.
Prepares special legislative materials for Mayor and Council.
Provides training on Open Meetings/Open Records to committees, boards, commissions, as needed.
Provides employee training on LaserFiche, NovusAgenda, open meetings/open records, as needed
Organizes and prepares City auctions.
Organizes sales and deeds for cemetery; maintains cemetery records, maps, and other documents.
Serves on various committees and working groups including Cemetery Committee and License Review Board.
Responds to open records requests.
Performs other related duties as assigned.
KNOWLEDGE, SKILLS and ABILITIES:
Knowledge of public administration, including management, supervision, purchasing, and budgeting procedures.
Knowledge of the principles and practices of bookkeeping and accounting.
Knowledge of City codes, policies, and procedures.
Knowledge of parliamentary procedure.
Knowledge of local, state, and federal laws governing municipal operations.
Knowledge of local, state, and federal laws governing the elections process.
Skill in operating such office equipment as a computer, calculator, typewriter, copier, check signer, and facsimile machine.
Skill in operating election equipment, such as a voting booth and vote tabulating machine.
Skill in report preparation and records maintenance.
Skill in election administration.
Skill in public and interpersonal relations.
Skill in oral and written communication.
Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
Experience sufficient to thoroughly understand the diverse objectives and functions of the department in order to direct and coordinate work within the department, usually interpreted to require three to five years of related experience.
Ability to use basic software programs such as Microsoft Word, Excel, Outlook, and etcetera.
Preference will be given to Certified Municipal Clerk and Master Municipal Clerk status. At a minimum, must obtain Certified Municipal Clerk status within two years of hire date and meet the 10 hours minimum per year training to maintain Georgia Clerk status.
Individuals applying for a posted position must be able to perform the essential functions of the position with or without reasonable accommodations.
The Mayor, Council, and City Manager assign work in terms of department goals and objectives. The work is reviewed through conferences, reports, and observation of department activities.
Guidelines include City codes and ordinances, relevant local, state, and federal laws, state election codes, and City and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. This position develops department guidelines.
The work consists of varied administrative and supervisory duties. The variety of duties performed and time constraints contribute to the complexity of the work.
SCOPE AND EFFECT:
The purpose of this position is to supervise the operations of the department. Successful performance contributes to an effective city administration, accurate and accessible city records, and collection of revenues.
Contacts are typically with co-workers, local and state elected officials, employees from other departments, utility customers, and the general public.
PURPOSE OF CONTACTS:
Contacts are typically to give or exchange information, resolve problems, provide services, motivate personnel, and justify or defend matters.
The work is typically performed while sitting at a desk or table, with intermittent standing or stooping. The employee occasionally lifts light objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY:
This position has direct supervision over Deputy City Clerk, office assistant, and/or interns.
City of Kennesaw-Growing City, Growing Careers
From its pre-Civil War beginnings in the 1800s, to its current reputation as a Best City to Live In, Kennesaw has been recognized throughout the U.S. for its standards of excellence and quality of life. Kennesaw has grown to a community of 36,000 residents within a 9-square-mile area. Located 26 miles north of downtown Atlanta near I-75, Kennesaw has taken advantage of its convenient location and the willingness of its employees to provide a strong base of services to businesses, residents, and visitors alike.
The City of Kennesaw is an Equal Opportunity Employer and the Kennesaw Police Department actively recruits any qualified person regardless of race, color, religion, national origin, sex, or age.
We participate in the E-Verify program as required by law. To find out more, visit. www.everify.gov