Location: Binghamton, NY Category: Professional Posted On: Fri Jan 3 2020 Job Description:
Budget Title: Staff Assistant (SL-2)
Salary: $43,000 - 48,000
Coordinate and provide confidential administrative support to the Director of Operations.
Manage supervisors' preparation and submission of bi-weekly schedules of work for all trades.
Coordinate and provide support for correspondence, calendar, record keeping, and the Annual Report.
Prepares bi-weekly schedule for operations maintenance activities for the Director and Assistant Director prior to start of work week.
Assists in developing schedules and preparing project requests for critical maintenance projects.
Maintain accurate schedules for Operations and M & D projects.
Update master project schedule as needed.
Schedules work with customers, including advance notification to building occupants of expected detrimental effects on building services and/or environmental conditions.
Provides Physical Facilities communication manager with all pertinent information on projects and schedules.
Maintain the performance evaluation schedule for direct reports of the Director.
Maintain up-to-date tracking and reminder system to assure that crucial deadlines are met and priority issues are addressed in a timely manner.
Manage the custodial task and frequency data collection program for both state buildings and residence halls. Collect all data for new buildings to ensure that staffing requests are accurate. Update building data as required.
Monitor and review Operations staff's Maximo workbenches to assure requests are processed in a timely fashion and to make sure projects are not being held up from billing.
Coordinates, schedules, and tracks the annual compliance training for all Physical Facilities operations staff members. Facilitates all compliance sessions during all shifts.
Provide consultative services to campus clients on the scope of Physical Facilities event support; responsible for the coordination of assigned events including commencement, opening week, etc. This includes facilitating/attending meetings, organizing events with staff, and assisting with the direction of personnel for the events.
Minimum of four years of experience working in an office setting
Personal computer literacy
High level of computer proficiency in a variety of software programs including word processing, spreadsheet and database applications
Excellent written verbal and electronic communication skills
High level of interpersonal and organizational skills
Ability to perform calmly under stress and handle multiple assignments simultaneously
Ability to independently prioritize workload and adapt to rapidly changing priorities
Previous experience working in a complex multi-disciplinary and demanding setting
Experience with project scheduling software
Experience in a facilities management environment
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at email@example.com
Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Internal Number: 119222
About Binghamton University
Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character — shaped by outstanding academics, facilities and community life — promotes extraordinary student success.
Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 17,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.