Performs a wide variety of administrative and support services within the Environmental Services department. Assists in the planning and support of program activities. Coordinates office operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Responsible for providing administrative, analytical, computing, supervisory and staff support for the department. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages.
Screens calls and provides information in accordance with organizational policy.
Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.
Oversees, manages and responds to work control center emails with the coordination of the assigned area supervisor for scheduling of work request/projects.
Maintains communicate with customers throughout project for quality control purposes.
Develops and implements controls for work assignments under the direction of the Director.
Manage, correct and submit employee payroll time and request for time off submissions.
Maintains essential records and assists in the maintenance of all activity files.
Prepares and/or compiles data for special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines.
Undertakes routine writing and editing assignments; generates correspondence for signature; maintains mailing lists.
Maintains or assists in maintaining department accounts, monitoring expenditures and ensuring compliance with budgets.
Coordinates and maintains the department calendar. Exercising discretion, applies informed independent judgment to help manage the Director’s time. Makes travel arrangements and prepares meeting agendas.
Evaluates office procedures, establishes standards, and recommends and implements new or modified procedures as needed.
Serves as principal liaison between the department and other administrative units such as Purchasing, Accounts Payable, Human Resources and Information Services and Technology.
Develops and maintains good customer services among employees, patients, staff and visitors, promotes teamwork and encourages a positive, efficient work environment.
Presents a professional impression to the public, patients and coworkers, attends Department meetings, serves on Department and University committees, and participates in education and training programs to improve professional and technical skills.
Understands and adheres to legacy Rowan University’s compliance standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
Keeps abreast of all federal, state and Rowan University regulations, laws and policies as they presently exist and as they change or are modified.
Performs other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s Degree in Liberal Arts, Public or Business Administration, the Social Sciences or a related field, plus one (1) year of professional level experience in a business office, government agency, or university setting.
Min. $ 48,952.46 Mid. $ 58,762.76 Max. $ 69,835.10
Internal Number: 494317
About Rowan University
A leading public institution, Rowan University combines liberal education with professional preparation from the baccalaureate through the doctorate. Rowan provides a collaborative, learning-centered environment in which highly qualified and diverse faculty, staff, and students integrate teaching, research, scholarship, creative activity, and community service. Through intellectual, social and cultural contributions, the University enriches the lives of those in the campus community and surrounding region.