The University Office of the Registrar is responsible for coordinating and regularizing policies and processes of the Registrar's Offices at CUNY's colleges and schools assuring that the University's students are provided with consistent, high-quality services aligned with CUNY's efforts to maximize student success.
Reporting to the University Director of Records & Policy (Deputy University Registrar), the Enrollment Registrar Coordinator ('Student Record Coordinator') will provide key administrative support in the management of the office functions, assist the campuses (staff, student and faculty), and the University Registrar in developing, drafting, and providing information to the CUNY colleges and the central administration, while liaising between the University Registrar and the colleges and Central Office.
Primary duties include, but are not limited to the following:
Collect and compile university-wide information, analyze data, and prepare reports and charts.
Research and compile registration-related documents, and assist with statistical activities.
Draft and communicate policy implementation guidelines and other policy related documents.
Manage Academic Board Report for Course and Curriculum updates and communications to campuses, students, and staff.
Coordinate production of Academic Calendar, Term Session Tables, Registration Appointment cycles and distribution ensuring accurate implementation in CUNYfirst (the University's PeopleSoft based ERP system).
Create and organize files and databases to ensure accuracy.
Draft and distribute correspondence and reports.
Bachelor's Degree required.
The successful candidate will have the following preferred knowledge, skills and abilities:
Two years of related experience in college admissions, application processing or academic credential evaluations preferred.
Strong aptitude for working in an online environment with customized internal computer programs and/or systems.
Familiarity with the issues typically associated with curriculum, governance, transfer admissions, such as transfer admission requirements, evaluation of transcripts, and the granting of transfer credit.
Strong communications competencies, especially in regards to writing, presentation, and interpersonal skills.
Experience using databases and reporting tools (i.e. CRM, Oracle/PeopleSoft and Crystal Reports).
Strong analytical, evaluative, and research skills.
Detail oriented and accurate with strong organizational skills and ability to establish plans, manage multiple assignments with conflicting priorities, and meet deadlines in a time sensitive and student responsive office.
Commitment to service excellence and professionalism.
Proficiency using computers and standard office programs and e-mail/scheduling programs.
Ability to understand technical terminology and disseminate this information to groups with limited technical knowledge.
CUNY TITLE OVERVIEW
Provides operational support for registration operations.
Provides advice on academic and administrative registration requirements
Interprets and communicates academic, registration and enrollment policies and procedures
Assists with registration and provides information to prospective and enrolled students in registration and records-related areas
Complies, generates, and updates various reports, catalogs, and inventories
Maintains compliance with established record release procedures, including the Family Education Rights and Privacy Act (FERPA)
Collaborates with College and University offices to address inquires and concerns and resolve student registration and record problems
May participate in activities related to course scheduling and maintaining course databases
May monitor and revise the content of web pages and other communication materials
Performs related duties as assigned.
Assistant to HEO
COMPENSATION AND BENEFITS
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
IMPORTANT BENEFITS NOTICE: Health Plan Coverage for Employees Hired on or after July 1, 2019
City of New York employees and employees of Participating Employers and their eligible dependents hired on or after July 1, 2019 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.
After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period. If a new health plan is selected, the new plan will be effective on the 366th day.
Only after the 365th day can the employee participate in any Annual Fall Transfer Period.
An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.
HOW TO APPLY
For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined.
The direct link to the job opening from external sources is:
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Internal Number: 21613
About CUNY City University of New York (System Level)
The City University of New York provides high-quality, accessible education for more than 269,000 degree-credit students and 270,000 adult, continuing and professional education students at 25 campuses across New York City. The University is an integrated system of senior and community colleges, graduate and professional schools, research centers, institutes and consortia. From certificate courses to Ph.D. programs, CUNY offers postsecondary learning to students of all backgrounds. It provides the city with graduates trained for high-demand positions in the sciences, technology, mathematics, teaching, nursing and other fields. As CUNY has grown, the University also has strengthened its mission as a premier research institution, building an array of modern facilities and expanding the ranks of its world-class faculty. Throughout its history, the University has been an integral part of the city and state through partnerships with public schools, economic development initiatives, immigration aid and financial advice services and other community outreach programs. Today, CUNY faculty and staff continue to benefit New York City — as well as the entire nation — by serving as policy exper...ts to business and government, advisers to nonprofit institutions, civic organizations and community groups. Students, too, are strongly encouraged to experience the cultural, educational and community-based opportunities of the five boroughs, through a network of internships and fellowships, to embracing the city as their campus.