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The UW Libraries / National Network of Libraries of Medicine Pacific Northwest Region (NNLM PNR) have an outstanding opportunity for a Subaward Analyst and Assistant.
The NNLM PNR program serves over 400 libraries and community organizations in Alaska, Idaho, Montana, Oregon and Washington to support health information services encompassing health and medical research, teaching, and community outreach in urban and rural communities.
This Budget/Fiscal Analyst position will assist the Principal Investigator, the Grants Manager and the Associate Director of the NNLM PNR, by managing subaward funding and providing assistance to the NNLM PNR program. This position will manage pre-award functions for NNLM PNR subawards, including developing and posting subaward opportunities ranging from $2,000 -$100,000, processing receipt and review of the applications, and establishing 15-20 subaward and consortial agreements and BPOs per year. This position will also manage post-award functions, including reconciling budgets, making financial projections, creating and maintaining compliance reports and other fiscal documentation. The position will also provide office support to the NNLM PNR Associate Director, and the NNLM PNR staff, by managing a variety of routine tasks such as shipping exhibit materials to conferences, managing supplies, mailing NLM promotional materials, entering report data using an online data reporting system, and taking minutes at weekly staff meetings.
The UW NNLM program is housed in the Health Sciences Library (HSL). The HSL is a unit of the University Libraries. It is a leader among the national community of academic health sciences libraries and has long been known for innovative information management programs and services.
Duties and Responsibilities oEstablish sub award and consortial agreements and BPOs based on a rigorous RFP process to solicit applications from libraries, academic institutions and state or local health agencies in the 5-state region. oPrepare sub recipient invoice monitoring and reporting schedules and oversee suaward invoicing. oCompose written communication and provide information directly to sub recipients in university and library settings in the Pacific Northwest. oProactively schedule training of sub recipients and oversee their compliance with NNLM data reporting and record keeping systems. oDevelop funding program reports for advisors and for required reporting. oAct as a resource person to Principle Investigator, Grants Manager, and Associate Director regarding subaward issues. oAssist with budget reconciliation on a routine basis. oEvaluate and actively problem-solve presenting situations that arise from invoicing or payment issues. oMaintain funding program webpage and record keeping/filing systems in support of subaward and other program documentation. oOrder, receive, and maintain office supplies and materials for NNLM programs. oAssemble and ship outreach materials for exhibits, and in response to specific requests. oAttend and take minutes at relevant meetings related to department or NNLM program. oPerform other duties as assigned.
REQUIRED oA Bachelor's Degree with major study in accounting, business administration, or related field AND two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience. oExcellent interpersonal skills, and the ability to effectively represent the NNLM PNR program. oDemonstrated ability and/or experience handling high volume of diverse tasks, under deadlines, with accuracy and attention to detail. oAbility to exercise independent judgment and manage competing priorities using strong organization skills. oExcellent written communication skills, including the ability to compose, edit and proofread NNLM PNR correspondence and materials. oIntermediate to advanced Microsoft Office skills. oExperience with financial management software such as Peoplesoft, MyFinancial.desktop, or similar program.
DESIRED oPrevious experience working with Government sponsors and/or funding agencies. oExperience working with staff from UW operations (OSP, GCA, etc.) and sponsor program and research staff. oExperience with UW systems (MyFinancial.desktop, Ariba functions, GrantTracker, SAGE, ProCard). oExperience in developing and designing online content in Drupal or WordPress. oExperience with Google applications.
CONDITIONS OF EMPLOYMENT o Able, on occasion, to adjust hours as need.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
BENEFITS As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Application Process The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.