The University of Southern California (USC) Finance Division â Business Services is seeking a strategic-minded and experienced Buyer II to join its team.
The department of Business Services is comprised of Procurement Services, Strategic Sourcing, Supplier Diversity Services, Disbursement Control and Accounts Payable, Business Operations, and Mailing, and Material Management Services. These departments are responsible for the purchase and payment of goods and services on behalf of the University in accordance with the policies set forth by the University, Sponsored Projects, Internal Revenue Service, and State Board of Equalization.
This position is a key member of the Procurement Services team and is responsible for executing day-to-day procurement activities which include collaboration with university departments and suppliers, contract review, negotiations, issue resolution, risk mitigation, supplier performance management, and assisting with strategic sourcing initiatives.Â The buyer serves as the key link between USC departments and suppliers to ensure a seamless flow of goods and services to support university demands and expectations.
Responsible for the complete procurement process.Procurement responsibilities could cover a broad range of categories, including goods, services, professional services, and independent contractors. Must have a basic understanding of the general procurement process, including complex bid solicitations, deliverable schedules, and e-procurement ordering and payment systems.
Advises all levels of faculty and/or staff regarding purchase and supply requirements, specifications, quantity and quality of merchandise and delivery needs. Assists in obtaining proper specifications, quotations, delivery terms and costs. Explores and recommends alternatives to save money or improve delivery.
Solicits and analyzes quotations for new or nonstandard items. Recommends or approves awarding of contracts or purchase orders. Places purchase orders based on assigned authorization or signing limit.
Surveys vendors regarding pricing, availability and delivery times to determine best and/or possible new supply sources.
Performs year-end review of maintenance contracts, standard contract items and licensing agreements for renewal or renegotiation. Negotiates contracts and price agreements to enhance cost savings and quality of service.
Bids and negotiates long-term contracts of unlimited amounts for repetitively purchased items.
Researches and resolves problems with vendors and university departments to facilitate the purchasing process.
Ensures purchases comply with internal and external requirements and regulations as well as good purchasing practice. Provides information to faculty and staff on government restrictions and regulations and university policy and procedures related to purchasing.
Maintains proficiency in automated systems used for purchasing functions such as inventory control, vendor contract information, cost control and bid analysis.
Maintains currency on latest products and trends by reading trade publications, attending seminars and trade shows, and developing and maintaining vendor contacts.
Ensure assigned purchase orders are processed with proper terms & conditions and within university policy & procedures.
Maintain positive collaboration with Strategic Sourcing team on day to day efforts required for implementing sourcing initiatives and supplier performance.
Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
Bachelorâs Degree (Business or related field)
3 or more years of procurement experience
Procurement certification (i.e. CPM)
2 years of procurement experience
Knowledge of procurement regulations, and practices
ERP system knowledge
Strong communication (written & verbal)
Exceptional time management, organization, and prioritization skills
Superior customer service and adaptability to changing requirements
Outstanding conflict resolution and ability to effectively work in a team environment
Ability to negotiate and influence others
Strong relationship building
Excellent analytical & research skills
Proficient in Microsoft Office suite products (i.e. word, excel, outlook)
The USC Finance Division â Business Services values accountability, teamwork, open communication, integrity, and opportunities for growth and professional development. Join us â apply today!
Minimum Education: Associate's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 2 yearsMinimum Field of Expertise: Strong knowledge of specialized field of purchasing
Internal Number: REQ20082010
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.