The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the âTrojan Family,â which is comprised of the faculty, students and staff that make the university what it is.
USCâs Dana and David Dornsife College of Letters, Arts & Sciences âDornsifeâ, and USC Viterbi School of Engineering âViterbiâ are seeking a Core Lab Financial Coordinator (Budget/Business Analyst) to join their teams. The Core Lab Financial Coordinator provides financial and budget support to a group of fee-for-service, core instrumentation labs/recharge service centers including, but not limited to, the Nanofabrication facilities, the Center for Nano Imaging and the Center for Peptide and Protein Engineering. The individual is primarily responsible for coordinating billing/collections and managing budgets and expenses with additional financial duties as described. This position works closely with the core lab faculty directors, core technical staff and Dornsife and Viterbi finance offices.
As this is a joint position, and a position needs a primary department, the individual hired will be part of the Viterbi Business Affairs office, in the Finance team and report to the Assistant Director, Budget Management & Finance. The Assistant Director will work with the Core Directors and the Core Lab Financial Coordinator to determine relative workloads between the cores, adjust as needed regularly, resolve challenges and manage performance feedback.
The ideal candidate will have experience with account reconciliation, budget preparation and forecasting, and preparing ad hoc reports. This position requires the demonstrated ability to pay close attention to detail, multi-task, and be able to present findings based on analysis to superiors.Â Â
Job accountabilities include:
Administers the core lab budgets. Monitors actual income and expense and develops projections in order to authorize or extend financial commitments. Analyzes current performance to plan. Identifies and researches variances and trends and brings to the attention of the supervisor for discussion and resolution. Projects future budget performance based on knowledge of assigned operations.
Manages invoicing and collections to ensure timely delivery and receipt, using the university core lab billing system. Works with customers to ensure payment.
Sets up and maintains accounts. Reconciles account balances and activity to university financial records and initiates correcting entries. Prepares and submits financial reports as required and reviews for accuracy prior to distribution. Troubleshoots problems, including research of pertinent facts and interacts with appropriate university staff to achieve resolution. Coordinates year-end financial transfer and closing activity.
Determines when budget adjustments are required and prepares in accordance with university financial guidelines or agency requirements and restrictions.
Assists in local planning of short and long term budgets by compiling and organizing data for use in forecasts.
Provides information to faculty, staff and students regarding university financial policies and procedures. Assists faculty, staff and students in financial transactions such as purchasing equipment and supplies and accounting for travel expenditures and reimbursements.
Coordinates purchasing activities and interfaces with vendors as required, in collaboration with core lab faculty and technical staff.
Coordinates undergraduate and graduate student payroll instructions.Â
Prepares ad hoc financial reports as requested.
Performs other related duties as assigned or requested.Â The University reserves the right to add or change duties at any time.
Required Applicant Documents
Resume and cover letter must be attached/uploaded. Please do not submit your application without these documents.
Preferred Education:Â Bachelorâs degree
Preferred Experience: 3 â 5 years in business administration, accounting, and financial analysis with a working knowledge of sponsored projects compliance.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 1 yearMinimum Field of Expertise: Business administration, accounting or related degree and budget experience including knowledge of government and fund accounting. Strong computer skills with use of automated spreadsheets.
Internal Number: REQ20083685
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.