The University of Southern California (USC) Finance Division- Business Services is seeking an experienced and strategic-minded Assistant Director of Procurement with strong technical and leadership capabilities to join its team.
The department of Business Services is comprised of Procurement Services, Strategic Sourcing, Supplier Diversity Services, Disbursement Control and Accounts Payable, Business Operations, and Mailing, and Material Management Services. These departments are responsible for the purchase and payment of goods and services on behalf of the University in accordance with the policies set forth by the University, Sponsored Projects, Internal Revenue Service, and State Board of Equalization.
Reporting to USCâs Business Services Procurement Director, the Assistant Director will oversee the procurement team and procurement processes responsible for supporting USC Capital Construction, Facilities Management Services, and Auxillary Services (for areas not related to Goods for Resale). This position will also partner with Business Operations, Payment Services, and other university departments to ensure the procurement cycle is performed efficiently, with quality and within university policy and government regulations. Aligns the procurement team with strategic sourcing initiatives and supplier management.
Manages and supervises the daily operation of the Procurement department.Â Supervises all assigned subordinate staff. Recruits, screens, hires, and trains staff. Evaluates performance and provides guidance and feedback to assigned staff. Counsels, disciplines and/or terminates employees, as required. Partners with university campus departments to ensure procurement cycle is performed efficiently, with quality and within university policy and government regulations.
Develop and maintain strong relationships with key customers and executive stakeholders with a high level of autonomy.Â Advises end-users/campus stakeholders regarding purchasing policies and procedures and approves deviations from normal procedures based on specific circumstances.Â Manage escalations from campus customers and executive stakeholders.Â Identify optimal levels of customer service and opportunities for improvement in customer satisfaction, quality, and cycle times.
Manage and oversee the Universityâs competitive bidding process for all construction and facilities related projects as well as the USC approved contractor pre-approval process.
Responsible for oversight, expertise, and management of sourcing and negotiation efforts for large and/or complex supplier agreements and costs savings opportunities which cannot be addressed by the procurement staff.
Provide input and guidance to the Procurement staff on how to address unique/complex procurement events and requisitions.
Ensure Procurement staff maintain pertinent file documentation pertinent to audit reviews, contract terminations, federal contracting regulations, etc.
Collaborate with the Business Operations team on Procurement system upgrades, enhancements, and day-to-day problems; identify opportunities for system improvements; ensure optimal utilization of procurement system by Procurement staff.
Collaborate with Strategic Sourcing team to ensure appropriate category initiative and supplier management support from the Procurement team.
Collaborate with AP Manager to resolve complex order discrepancies associated with PO/Receipt/Invoice and to establish/improve cross functional processes.
Work closely with Office of General Counsel and Office of Compliance to ensure appropriate legal review of contracts and compliance to University policies.
Monitor day-to-day supplier performance and provide solutions where potential deficiencies are identified.
Establish key performance indicators and reporting.
Champion the use of the University Supplier Diversity programs to the fullest extent possible.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
10 or more years of progressively more responsible procurement experience
Procurement certification (i.e. CPM)
Leadership role managing a team of buyers and high-volume procurement engagements in Construction and Facilities Maintenance related commodities
Strong interpersonal skills & proven success in cross-functional collaboration
Desire to focus on customer satisfaction and the customer experience
Exceptional communication skills both written & verbal
Ability to maintain a professional demeanor and remain courteous in all customer interactions
Be organized with attention to detail
Experience with Microsoft office (i.e. excel, word, power point)
The USC Finance Division â Business Services values accountability, teamwork, open communication, integrity, and opportunities for growth & professional development. Join us â apply today!
Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Experience: 7 yearsMinimum Field of Expertise: Advanced understanding and experience with Procurement ERP, RFX, and procurement systems (i.e. SAP, Peoplesoft, Oracle, Kuali, Sciquest, Emptoris, BidSync, and/or Ariba). Working knowledge/experience in procurement approaches and methodologies.Leadership role managing a large team of buyers and high volume procurement transactions with diverse commodity categories. Possesses the ability to interpret contractual language, applicable laws, government regulations, and university policies.
Internal Number: REQ20084192
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