Rutgers, The State University of New Jersey, is seeking a Secretary I for the Office of Communications and Public Affairs at the Cancer Institute of New Jersey.
The Secretary I provides a wide variety of administrative and secretarial support for the Office of Communications and Public Affairs. Coordinates projects, correspondence, and fiscal procedures and records for the department. Independently prioritizes, organizes projects, and handles multiple tasks. Must maintain a high level of professionalism and confidentiality at all times and have the ability to interact with various individuals from internal and external of the organization.
Among the key duties of this position are the following:
Provides high level of administrative/secretarial support to the staff members of the Office of Communications.
Organizes projects, and handles multiple tasks.
Responsible for scheduling, coordinating and confirming meetings, including arranging for any technical or other set-up (ie: Webex, phone conference/codes, tables, catering).
Acts as liaison with various departments. Responsible for timely follow-up of questions and problems.
Responsible for coordinating and maintaining magazine mailing list and preparing it for distribution to the mail house in a timely manner. Responsible for preparing magazine packages to be mailed locally to select individuals and physically distributing magazine in select CINJ affiliated campus locations.
Minimum Education and Experience:
Graduation from an accredited program in secretarial studies, plus four (4) years of full -time secretarial experience.
An additional year of experience is required in lieu of the secretarial program.
College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Required Knowledge, Skills, and Abilities:
Strong organizational skills.
Effective oral and written communication skills.
Must maintain a high level of professionalism at all times and have the ability to interact with high level government and business associates.
Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.
Knowledge in the preparation of grants, manuscripts, protocols and abstracts.
Excellent interpersonal, analytical and communication skills.
Posting Number: 20ST0022
Location: Downtown New Brunswick
Internal Number: 108656
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.