UW Medicine’s IT Services department is looking for an outstanding Finance Manager to join the team!
What are we looking for?
Patients Are First focus
Customer service mindset
Interpersonal skills and teamwork
Adaptability and flexibility
What are the perks?
Medical insurance at reasonable rates with TEN plans to choose from!
Dental Insurance at no cost to you OR your dependents…AND we have three plans for you to choose from!
10 paid holidays annually!
1 personal holiday every year!
Generous amounts of vacation and sick leave that you can feel good about taking (more than 5 work weeks in your first year)!
TWO Retirement plans to choose from – one even matches 100% of your contributions with immediate vesting!
Voluntary Investment program to save more towards your retirement!
Deferred Compensation program to save even MORE towards your retirement!
Flexible Spending Account...Tax Exempt!
Dependent Care Assistance program!
On-site Childcare Centers!
Long Term Disability insurance!
Life and Accidental Death and Dismemberment insurance!
U-PASS transportation program and discounted parking…PRE-TAX!
Tuition Exemption program – at the UW (and other colleges around the state)!
Housing resources and home buying options!
Auto, home, renter, and boat group insurance!
Valuable membership and merchandise discounts!
Federal student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program!
For all of the specific details on these benefits and more, please click here.
UW Medicine’s Information Technology Services (ITS) department is a shared services organization that supports all of UW Medicine. UW Medicine is comprised of Harborview Medical Center (HMC), UW Medical Center-Montlake Campus (UWMC-Montlake), UW Medical Center-Northwest Campus (UWMC-NW), Valley Medical Center (VMC), UW Neighborhood Clinics (UWNC), UW Physicians (UWP), UW School of Medicine (SOM) and Airlift Northwest (ALNW). In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance (a partnership between UW Medicine, Fred Hutchinson Cancer Research and Seattle Children’s). ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all of these institutions, along with the implementation of new services and applications that are used to support and further the UW Medicine mission.
In order to provide necessary services, our department includes many different teams that provide a wide variety of services. These services include diverse activities such as technology development, clinical research management, teaching and curriculum development (for multi-disciplinary staff, faculty, community partners (CUMG and SCCA), and clinicians.
The ITS Finance Manager (“Manager”) will provide financial operations and analyses support for ITS. Under the general direction of the Assistant Director, ITS Business and Finance, the Manager serves as a flexible resource that works independently overseeing activities in areas of travel, purchasing, equipment inventory/depreciation, expense reimbursement, budget reconciliations, and financial modeling.
The Manager ensures compliance with the State of Washington, University of Washington, UW Medicine, and ITS policies and procedures. The Manager is responsible for directing and implementing special projects that may include process review, change recommendation, documentation of policies and procedures, and training to ITS personnel. This position acts in an advisory capacity to senior management within ITS providing research and analytical support on important financial issues and must demonstrate effective project management analysis and sound business judgement. The Manager exercises substantial discretion, independent judgment, and decision-making authority in applying the responsibilities called for. Responsibilities are carried out with technical expertise and provide authoritative advice and counsel to executive and other senior leadership within ITS. This position may provide access to restricted or confidential information including: employee and patient information, medical center strategic plans and initiatives, financial information or other sensitive materials and information. The Manager should access and use the minimum necessary employee and organization information to perform job responsibilities and duties and only for authorized purposes.
Financial Strategy (40%)
Implement and sustain strong processes and capabilities through the enhancement, deployment, and maintenance of methods, metrics, tools, training, education, and communication.
Manage assigned budget(s) and resources.
Manage and sustain vendor/supplier relationships.
Maintain appropriate levels of service delivery in order to deliver and improve services for the enterprise.
Foster an IT Service Management culture.
Collaborate with department leadership to develop long range financial plans and fiscal year budgets; create finance/data models and monitor financial status of budget.
Provide guidance to others in the design, development and/or implementation of financial models for projection or analysis.
Monitor financial reports to ensure the overall financial health and stability of ITS; provide financial and management reports to group leaders and their staffs.
Prepare information and reports that forecast trends, analyzes performance results, and addresses financial concerns.
Serve as an advisor to the Finance team as well as to Leadership and other staff on forecasted budgets and associated variances by researching, identifying trends, and determining causative factors, and formulating and recommending corrective actions.
Serve as main point of contact and liaison with UW Medicine Finance and Accounting to implement process and procedures to meet the departmental and organizational needs.
Develop processes and procedures for tracking costs that align with organization and department strategies and projects.
Create, implement, and oversee strategy and process for tracking total cost of ownership for ITS projects and systems.
Collaborate with enterprise PMO to develop strategies for project tracking and financial reporting.
Contribute to departmental and organization policy development related to financial and procurement functions that impact ITS.
Participate in planning of new programs/projects by conducting analysis of Finance unit needs and resources.
Policy/Process Improvement and Operations (40%)
Responsible for creating, implementing, doing change management, and monitoring process improvements in the ITS budget process. Develop in collaboration with the Asst. Director metrics to monitor improvements.
Collaborate with leadership and staff to review processes and efficiencies to propose financial improvements toward alignment with ITS strategies.
Identify relevant metrics for tracking and reporting performance improvement, exceptions and process opportunities. Implement the use of metric to drive outcomes within ITS.
Develop in collaboration with peers on the development and implementation of standard procedures and best practices across the department and organization. Ultimately, responsible for ITS Finance procedures.
Maintain Unit/Function Dashboards to communicate and track activities and progress.
Develop and analyze cost models for new programs.
Establish and monitor capital budgets for technology and infrastructure.
Ensure that budget revisions are appropriate, authorized, and processed in a timely manner.
Develop and report budget changes and analyze trends.
Develop, implement, and manage technology system(s) and processes for procurement needs not contained in procurement systems; items to be covered by systems and processes include monitoring outstanding vendor registration, order holds, invoice discrepancies, and other possible delays.
Develop, implement, and manage performance tracking tools for procurement as well as invoicing processes and systems to ensure service level agreements are within targets.
Manage the processes for various state requirements related to contracting, bidding, and other types of procurement transactions.
Develop, document, and manage processes/procedures for review/audit of accounting operations.
Identify and implement computerized financial systems needs for ITS.
Perform requirements gathering, needs analysis, implementation, and training of financial software system(s) for the Finance team or department.
Develop, document, and manage policies and procedures for implementation, control, and review/audit of systematic operations.
Maintain and update the team's site on departmental intranet for ITS staff as well as Finance team needs.
Provide management and leadership for a team of five Professional and Classified staff.
Assign, schedule, and check the work of Finance team employees to meet service level agreements.
Lead, organize and positively influence a team of professionals.
Instill UW Medicine and ITS vision and guiding principles to all staff; implement mission-oriented HR practices.
Promote an environment that is attractive to the employee and that facilitates the recruitment and retention of professional, technical, and support staff. This includes, but is not limited to, staff development, recognition, motivation, and communications.
Make hiring decisions and recommendations for separations, reclassification recommendations, salary adjustment recommendations, handle complaints and grievances as well as generally planning, assigning and approving the work of these positions.
Recruit, hire, train, coach, motivate, and manage performance of permanent, temporary, and contract staff.
Conduct performance evaluations and measuring on a regular basis, and other standard practices, consistent with all ITS teams.
Mentor and coach Managers and other staff.
Provide functional and technical expertise to Managers and other staff.
Establish and enforce technical and functional standards.
Ensure compliance with security and confidentiality requirements.
Promote, monitor, and support UW Medicine HIPAA policy and procedures.
Support a framework to be the employer of choice.
Develop a service-oriented work force with exceptional technical talent.
Ensure all employees understand the linkage to the mission and vision of UW Medicine and to the UW Medicine Patients Are First principles and adhere to the professional conduct policy of UW Medicine.
Develop the necessary to implement, enhance, and support ITS goals, projects, and programs.
Foster staff engagement.
Arrange comprehensive training for newly hired or reassigned personnel.
Lead the development of education and training materials for staff which can be related to any area that the Finance team is responsible for including budgeting, procurement, accounting, project accounting, travel, and reimbursement policies and procedures.
What you’ll bring to the table: (minimum requirements)
Bachelor's degree in Business Administration, Accounting, Finance, or other related field or equivalent combination of education/experience.
6+ years experience must include the following:
5+ years’ demonstrated experience in business planning, financial accounting/analyses, and strategic planning.
4+ years’ experience leading and managing a team of professionals to include staff planning, recruitment, retention, training, coaching, supervision, evaluation, and, if necessary, performance improvement plans.
Proven ability to make administrative/procedural decisions and provide guidance and leadership to staff.
Direct work experience with procurement processes.
Experience developing and improving processes and procedures related to financial, accounting, or procurement operations.
Experience in the regular use of financial software and systems.
Advanced Excel skills (i.e. manipulating and summarizing data, creation and use of macros and pivot tables, etc.)
Solid knowledge of and previous experience with Microsoft Word and Outlook.
Must possess a high degree of accuracy and pay very close attention to detail.
The successful candidate will also possess:
Values consistent with those of UW Medicine's mission to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists, and other health professionals.
Excellent written and oral communication abilities as well as presentation skills; including the ability to effectively communicate financially related issues and processes to diverse individuals and/or groups throughout the organization.
Strong interpersonal skills to lead and motivate with the ability to work effectively with a diversity of personalities.
Strong analytical, organizational, and multitasking skills.
Strong collaboration skills in various work environments including complex, matrixed environments.
Strong customer service skills and staff management experience.
Team building skills that provide leadership and structure.
Excellent negotiation and vendor management skills.
Internal motivation to be action oriented and results driven.
Ideally, you’ll also have: (desired skills and experience)
Previous experience in and knowledge of academic healthcare systems and/or operational environments.
Advanced degree (e.g., Master’s, PhD, etc.)
Experience with finance and accounting within an IT organization.
Knowledge of UW policies, regulations, and institutional/state accounting and/or budget procedures highly desirable; to include Washington state procurement requirements.
Project management skills; prior work experience functioning as a Lead on a project is highly desirable.
Lean Six Sigma expertise.
Prior work experience with MS SharePoint; to include creating, modifying, and maintaining permission levels.
Experience creating presentations, charts, and graphs that communicate the story behind the financial data.
What are some of the other tidbits that you might want to know?
This is an Information Technology deadline-driven work environment.
The individual in this position is expected to work normal daytime hours. The majority of work is performed in an office environment during normal business hours; however, significant off-hours and weekends may be needed to resolve problems and respond to emergencies. This individual is expected to be available for emergencies (business continuity/disaster recovery efforts) on a 24x7 basis as needed.
Because of the physically separated sites for UW Medicine, this position requires the ability to travel to alternative work locations as needed.
Must work within the constraints of multiple technical environments.
ITS provides services to all UW Medicine organizations – Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine and Airlift Northwest. The individual in this position must learn many organizational structures and cultures and continually foster collaboration.
Will be required to be on call as needed.
Ability to communicate clearly in English, both verbally and in writing.
This advertised job posting may not include the complete official job description for the role.
Appointment of the successful candidate to this position will be made contingent upon a satisfactory outcome of criminal background checks.
The application process for UW Medicine positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process (i.e. Work Authorization, Criminal Conviction History, Cover Letter and/or others). Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin applying for a position, all assessments must be completed at that time. Please note that your application shows up in our system as ready to review regardless of whether or not all assessments have been completed. If the assigned Recruiter happens to review applications prior to all of your assessments being completed, there is a chance you could be 'Not Selected' due to an incomplete application. For this reason, we strongly encourage all applicants to ensure there is plenty of time to complete all of the assessments prior to clicking on “Apply to this position”.
Who are we and what do we do? UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, to provide outstanding primary and specialty care to the people of the region, and to prepare tomorrow’s physicians, scientists and other health professionals. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Committed to attracting and retaining a diverse staff, your experiences, perspectives and unique identities will be honored at the University of Washington. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or click here to send an email.
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