School of Pharmacy - Division of Pharmacology and Pharmaceutical Sciences
The Kansas City Missouri site of the UMKC School of Pharmacy is looking for an experienced Office Support IV known for their problem solving skills and ability to build and maintain effective professional relationships as work closely with and support faculty of the Division of Pharmacology Pharmaceutical Sciences as well as pharmacy students. Qualified candidates will have a strong sense of follow through and work ethic, and impeccable customer service skills. Must be adaptable and flexible in an environment that is growing and changing daily. Duties include but are not limited to:
Gather, organize and summarize information requested by supervisor, faculty or staff in order to provide supervisor, faculty or staff accurate data/information necessary for meetings/conferences using research techniques.
Assisting Divisional Chair in identifying Division research opportunities and providing logistical support for department level research initiatives.
Schedule the use of office facilities/services/equipment in order to ensure that facilities/services/equipment are available for use and to maintain a record of usage.
Assist with coursework management including copying and collating exams and grade entry.
Select and schedule meeting facilities, equipment and meals for conferences and meetings in order to provide staff member appropriate or requested facilities for meeting.
Review/approve requests for services such as printing, building or equipment maintenance or duplicating services in order to ensure that services are provided and to maintain record of services used.
Input, revise, store and retrieve correspondence, charts, tables on word processing/personal computer equipment using machine formatting/utility capabilities and source documents in order to record/update/produce copy of correspondence, etc.
Develop, update and maintain an index of word processing documents in order to retrieve stored material using knowledge of machine storage and retrieval capabilities.
Transmit/receive data from one machine (location) to another (location) using machine communication capabilities in order to produce document at different location (work station).
Operate a personal computer utilizing "canned" software to develop/modify working files, select and extract appropriate data and design reporting formats to present the data.
Independently compose correspondence in order to respond to administrative office inquiries using own knowledge of office policies and procedures.
Teach/demonstrate/give directions to new employees for performing specified tasks in order to orient them in how to perform standard work procedures and carry out assigned responsibilities using own knowledge of department/university procedures and practices.
Assign work/give directions to office staff in order to complete office work assignments in a timely manner by following supervisory instructions and by adjusting the workload to meet established work priorities.
Schedule appointments/conferences for departmental faculty and staff members in order to ensure that all necessary arrangements are made and that all appropriate people are available to meet at the scheduled time and place.
Type correspondence, reports and other materials from rough draft or tape dictation in order to provide final typewritten copy for review and signature.
Record/type and distribute minutes of departmental meetings to all participants in order to provide a written summary of key points covered in meetings using own knowledge of correct summary format and content.
Greet/provide information and assistance to office visitors (faculty, staff) in order to provide service/support to visitors using own knowledge of office policies and procedures.
Answer departmental phone in order to route calls to appropriate person(s) and to answer routine office inquiries using own knowledge of office policies and procedures.
Order supplies and equipment from outside vendors and University departments using standard purchasing practices and forms and according to supervisor approval in order to obtain/maintain adequate stock of departmental supplies and equipment.
A high school diploma or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be required is necessary, as well as five years progressively responsible office experience. Education or training beyond high school may be substituted for experience.
Experience working in an academic environment preferred.
Full Time/Part Time
UMKC offers a competitive salary, $13.27 - $16.50, affordable medical and dental plans (no waiting periods), 403(b) savings plan, tuition assistance (75% of educational fees paid for enrollment at University of Missouri), and University paid long-term disability and life insurance benefits.
Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).
If you are experiencing technical problems, please call (855) 524-0002.
Equal Employment Opportunity
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.
Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.
EEO IS THE LAW
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Founded in 1929 as the University of Kansas City, UMKC has expanded to three campuses, which house 11 different schools and colleges. We are a great university in one of America’s “smartest cities.” Today, UMKC is Kansas City’s 24th-largest employer, with over 3,500 staff and faculty supporting our more than 14,000 undergraduate, graduate and professional students. As a UMKC employee, you’ll belong to an engaged, diverse community. You’ll also enjoy many competitive benefits, including health, dental, life and other insurance plans; a comprehensive retirement program; and significant tuition assistance and reimbursement programs for employees and their qualifying dependents. For more information, visit the Benefits page. With career options in numerous fields, both academic and administrative, UMKC could be just the opportunity you’ve been looking for.